Personal Assistant to CEO/Administrative Specialist

Fading West Development - Buena Vista, CO

Full-time - Entry Level

Buena Vista, CO

Support Activities for Mining

About the position

The Personal Assistant to the CEO and Administrative Specialist at Fading West plays a crucial role in supporting the CEO and other leadership members by managing communications, schedules, and various administrative tasks. This position is designed to enhance the productivity of the CEO by handling both personal and professional responsibilities, ensuring effective organization and communication within the office.

Responsibilities

• Manage CEO's communications, both internally and externally.
• Organize and address communication on behalf of the CEO.
• Help the CEO achieve an ideal weekly schedule.
• Manage meetings, including preparing agendas and taking notes.
• Handle complex calendar management for the CEO and other C-level executives.
• Run errands and attend in-person meetings as needed.
• Perform various administrative tasks such as booking appointments and coordinating travel.
• Manage field requests like speaking engagements and interviews.
• Prepare weekly expense reports for the CEO and other executives.
• Coordinate personal travel for the CEO and family.
• Manage incoming mail and proactively reduce the CEO's to-do list.
• Provide general office support, including supply ordering and answering the main line.

Requirements

• Professional and polite demeanor.
• Strong customer service and interpersonal skills.
• Ability to use discretion with confidential matters.
• Attention to detail is essential.
• Comfortable with multi-tasking and prioritizing tasks.
• Experience in a fast-paced professional environment.
• Proactive management skills.
• Exceptional people skills and ability to navigate a professional workplace.
• Demonstrated ability to manage high-level communication and scheduling.
• Proficient in Microsoft Suite and adaptable to various platforms.

Nice-to-haves

• Notary certification (if not, will be included in training).

Benefits

• Strong work ethic and a fun, learning-oriented culture.
• Opportunities for continual learning and personal development.