Personal Assistant to CEO

$65,000 - $65,000/Yr

Aiya

Full-time - Entry Level

Gasoline Stations and Fuel Dealers

About the position

AIYA Technology System LLC is a technology-based enterprise dedicated to the customization of online platforms, mobile development, one-stop website customization, and enterprise software development. With a perfect service system, comprehensive information resources, and strong marketing strength, AIYA Technology has established a creative and intelligent passionate team. Our goal is to become an excellent digital overall solution provider for the business industry. We are looking for interesting, independent thinkers and doers who can help shape the future of a forward-looking company. "The vision has no limits!" As a Personal Assistant to the CEO, you will play a crucial role in ensuring the smooth operation of the CEO's daily activities. This position requires a proactive individual who can manage a variety of tasks efficiently and effectively. You will be responsible for providing transportation for the CEO to various locations, meetings, and events, as well as managing the CEO's daily calendar, travel arrangements, and expense reports. Your role will also involve assisting the CEO with daily tasks, such as handling emails, phone calls, and correspondence. In addition to these responsibilities, you will prepare documents, reports, and presentations as required, conduct research and gather information as directed by the CEO, and maintain and organize the CEO's files, records, and documents. You will coordinate with other staff members and departments on behalf of the CEO and ensure that the CEO's workspace and vehicle are clean and well maintained. This position offers ongoing opportunities to accelerate your career in a positive work environment.

Responsibilities

• Providing transportation for the CEO to various locations, meetings, and events.
• Managing the CEO's daily calendar, travel arrangements, and expense reports.
• Assisting the CEO with daily tasks, such as handling emails, phone calls, and correspondence.
• Preparing documents, reports, and presentations as required.
• Conducting research and gathering information as directed by the CEO.
• Maintaining and organizing the CEO's files, records, and documents.
• Coordinating with other staff members and departments on behalf of the CEO.
• Ensuring the CEO's workspace and vehicle are clean and well maintained.

Requirements

• Bachelor's Degree
• Valid driver's license and a clean driving record.
• Proven experience as a personal assistant, driver, or a combination of both.
• Excellent driving skills and knowledge of traffic rules and regulations.
• Strong organizational and time-management abilities.
• Discretion and confidentiality in handling sensitive information.
• Ability to multitask and prioritize tasks effectively.
• Strong communication skills.
• Proficiency in English and Mandarin (required).
• Excellent computer skills; including Microsoft Office 365, One Note, One Drive, SharePoint, Word, Excel, PowerPoint, Keynote, Outlook Calendar.

Nice-to-haves

• Microsoft Excel: 1 year (Preferred)
• Microsoft Powerpoint: 1 year (Preferred)
• Ability to Commute: Brooklyn, NY (Preferred)
• Ability to Relocate: Brooklyn, NY: Relocate before starting work (Preferred)

Benefits

• Paid time off, including sick days and vacation time
• Company Paid Holidays
• Ongoing opportunities to accelerate your career
• Positive work environment
• Company Recharge Days