Personal Assistant to CEO

$50,000 - $60,000/Yr

Ips Corporate Security - San Diego, CA

Full-time - Mid Level

San Diego, CA

Administrative and Support Services

About the position

The Personal Assistant to the CEO plays a crucial role in ensuring the smooth operation of the CEO's daily activities. This position requires a highly organized and proactive individual who can manage a variety of tasks, including scheduling, travel arrangements, and communication management. The assistant will help the CEO stay focused on priorities while maintaining confidentiality and discretion in handling sensitive information.

Responsibilities

• Manage and coordinate schedules, appointments, and meetings for the CEO.
• Prepare and edit correspondence, reports, and presentations.
• Handle travel arrangements, including flights, accommodations, and transportation.
• Organize and maintain electronic and paper filing systems.
• Help the CEO stay on top of business priorities by organizing tasks and deadlines.
• Serve as the primary point of contact between the CEO and clients or external contacts.
• Screen and respond to emails, phone calls, and messages on behalf of the CEO.
• Assist with various personal and professional projects, maintaining to-do lists and following up on task completion.
• Coordinate family events, appointments, and activities for the CEO.
• Run personal errands such as shopping or managing household duties.
• Maintain discretion and confidentiality in all matters.
• Assist in organizing health-related appointments and ensuring the CEO's health goals are maintained.

Requirements

• Proven experience as a personal/executive assistant or similar role.
• At least 5 years of experience in a relevant position.
• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
• Ability to multitask and prioritize workloads effectively.
• Must be able to pass a background check.
• High level of discretion and professionalism.
• Valid driver's license and clean driving record.

Benefits

• Competitive salary between $50,000 - $60,000 annually based on experience and qualifications.
• Family-oriented work atmosphere.