Personal Assistant to CFO

Dreamfields Jeeter - Miami, FL

Full-time - Entry Level

Miami, FL

1,001-5,000 employees

About the position

The Executive Personal Assistant to the CFO plays a crucial role in managing both personal and professional tasks for the Chief Financial Officer. This position requires a highly organized and dedicated individual who can handle a variety of responsibilities, ensuring that the CFO's daily operations run smoothly. The role demands flexibility, discretion, and the ability to multitask effectively, making it essential for the candidate to be proactive and adaptable to changing priorities.

Responsibilities

• Manage and coordinate the CFO's personal schedule, appointments, and meetings.
• Assist with administrative tasks, including email management, document preparation, signatures, and filing.
• Organize and coordinate travel arrangements, including flights, accommodations, events, and itineraries.
• Coordinate personal scheduling, including personal appointments, social engagements, and family commitments.
• Plan and organize personal trips, including researching destinations, booking travel, and arranging activities.
• Run and manage various errands such as grocery shopping, picking up packages, and other necessary supplies.
• Procure and prepare gifts for personal and professional occasions.
• Research, gather information, and present options for decision-making.
• Coordinate vehicle care and maintenance, including scheduling services, cleaning, repairs, and new purchases.
• Manage household tasks, including minor cleaning, house inventories, incoming mail & packages, and organization.
• Coordinate with vendors & subcontractors on house-related matters, upgrades, and small repairs & maintenance.
• Provide pet care services, including feeding, walking, and working with professional groomers.
• Schedule and attend veterinary appointments for pets.
• Ensure a safe and healthy environment for pets.
• Be available outside of regular working hours for urgent tasks and emergencies.
• Adapt to changing priorities and schedules as needed.

Requirements

• Proven experience as a personal assistant or in a similar role.
• Excellent organizational and time-management skills.
• Strong communication and interpersonal abilities.
• Ability to multitask and prioritize effectively.
• High level of discretion and confidentiality.
• Valid driver's license and reliable vehicle.
• High energy and proactive approach to tasks.
• Comfortable with minor household cleaning and maintenance.

Nice-to-haves

• Pet care experience preferred.