PERSONAL ASSISTANT TO FOUNDERS OF THRIVING PHARMA CONGLOMERATE

Estatejobs.Com - Munich, ND

Full-time - Entry Level

Munich, ND

About the position

We are working with a thriving and rapidly growing pharmaceutical conglomerate based in Gräfelfing on the outskirts of Munich, Germany to source a highly experienced and skilled Personal Assistant to support the founders. As Personal Assistant to the founders, you will provide comprehensive business support, as well as additional personal support in their private lives. This role is pivotal in ensuring the smooth operation of the founders' professional and personal commitments, allowing them to focus on strategic initiatives and business growth. In this position, you will handle a wide range of tasks that are essential to the founders' daily operations. This includes managing all correspondence and calendar management, acting as the trusted interface and main contact for both internal and external stakeholders. You will independently manage research tasks for the management team and support the preparation of key documents that are critical for decision-making processes. Your role will also involve planning and booking travel for the founders, which includes preparing detailed itineraries and managing expenses efficiently. Moreover, you will have the opportunity to manage and drive exciting new projects, such as organizing company events and exclusive meetings, conducting confidential executive search initiatives, and much more. This position offers a unique chance to work within a highly innovative and inspirational environment, collaborating with a top management board consisting of accomplished entrepreneurs, consultants, and industry leaders. The company prides itself on providing an environment that fosters personal and professional development in an unrivaled way. This is an office-based position, requiring you to be on-site in Gräfelfing from Monday to Friday, with usual working hours from 9 am to 6 pm. However, you will also need to be responsive out of hours and on weekends to assist with any urgent matters that may arise. The company offers a generous benefits package, including 30 paid vacation days, company events, and numerous corporate benefits.

Responsibilities

• Handle all correspondence and calendar management for the founders.
• Act as the trusted interface and main contact for internal and external stakeholders.
• Independently manage research tasks for the management team.
• Support the preparation of key documents for decision-making processes.
• Plan and book travel for the founders, including preparing itineraries and managing expenses.
• Manage and drive exciting new projects, such as organizing company events and exclusive meetings.
• Conduct confidential executive search initiatives as required.

Requirements

• Prior PA or EA experience supporting founders or CEOs.
• Completed a bachelor or master's degree.
• Exceptional organizational skills and a can-do attitude.
• Solution-oriented mindset in dynamic environments.
• Discretion is a priority and second nature.
• Great attention to detail and pride in the quality of work.
• Independent, proactive, and eager to learn and tackle new tasks.
• Excellent written and spoken English skills (at least C1-level).
• Proficiency in German or additional languages is an advantage but not essential.
• Excellent checkable references.

Nice-to-haves

• Proficiency in German or additional languages.

Benefits

• 30 paid vacation days
• Company events
• Numerous corporate benefits