Personal Assistant to the CEO - PART TIME

$59,987 - $69,992/Yr

Hi Tech Honeycomb - San Diego, CA

Part-time - Entry Level

San Diego, CA

Fabricated Metal Product Manufacturing

About the position

The Personal Assistant to the CEO at Hi Tech Honeycomb Inc. is a part-time role focused on providing comprehensive support to the CEO. This position involves managing personal and business tasks to ensure the CEO's day-to-day operations run smoothly, requiring excellent organizational and interpersonal skills, particularly in a family-owned business context.

Responsibilities

• Manage personal appointments and commitments, including medical, social, and family-related events.
• Handle personal correspondence and communications.
• Organize and manage household services and personal errands as needed.
• Maintain discretion and confidentiality in all personal and professional matters.
• Navigate the complexities of a family-owned business, demonstrating sensitivity and professionalism in interactions with family members.
• Support family-related events and engagements as required.
• Manage the CEO's calendar, scheduling meetings, appointments, and events while ensuring optimal use of time.
• Coordinate and prepare for business meetings, including drafting agendas, gathering necessary materials, and taking minutes as needed.
• Book and manage travel arrangements, including flights, accommodation, and transportation.
• Assist with project management tasks and track deadlines for business-related projects.
• Oversee payment schedules, ensuring timely processing of invoices, and track expenses.

Requirements

• Minimum of 5 years of experience as a Personal Assistant.
• Experience in a family-owned business environment is highly desirable.
• Exceptional organizational and time-management skills, with the ability to manage multiple priorities effectively.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
• Familiarity with project management tools is a plus.
• High level of discretion and confidentiality, adaptability, and a proactive approach to problem-solving.
• Ability to work independently and as part of a team.

Nice-to-haves

• Bachelor's degree in Business Administration, Management, or a related field preferred, but not required with relevant experience.