Personal Assistant

$85,000 - $95,000/Yr

Aman Group - New York, NY

Full-time - Entry Level

New York, NY

Gasoline Stations and Fuel Dealers

About the position

The Personal Assistant role at Aman Group Sarl is designed to support the Managing Director and Hotel Manager by managing a variety of administrative and executive tasks. This position is integral to the daily operations of a luxury brand, requiring a resourceful and proactive individual who thrives in a fast-paced environment. The role emphasizes strong organizational and communication skills, as well as the ability to handle confidential information and provide exceptional guest services.

Responsibilities

• Managing an active calendar of appointments for the Managing Director and Hotel Manager.
• Composing and preparing confidential correspondence.
• Updating Outlook contacts and managing external communications.
• Driving various projects assigned by the Managing Director and Hotel Manager.
• Arranging travel plans, itineraries, and agendas, including completing expense reports.
• Welcoming guests and representing Aman by answering questions and meeting requests.
• Completing administrative tasks such as printing, reviewing outside mail, handling invoices, scanning and filing documents, and maintaining executive files.

Requirements

• Previous personal assistant or executive assistant experience at a senior level.
• Strong organizational skills to handle multiple tasks in a fast-paced environment.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office.
• Outstanding guest service skills and professional presentation.
• Sophisticated interpersonal skills, sensitive to cultural nuances.
• Previous experience with Concur and knowledge of Opera and Birchstreet systems.
• Legal right to work in the US.