Personal Assistant

$54,080 - $66,560/Yr

Confidential - Chicago, IL

Full-time - Entry Level

Chicago, IL

About the position

We are a fast-growing food manufacturing business located in Chicago seeking a highly organized and proactive Personal Assistant to support our team in various administrative tasks. The ideal candidate will possess exceptional multitasking abilities and a keen attention to detail, ensuring that daily operations run smoothly. This role is perfect for someone who thrives in a fast-paced environment and is eager to contribute to the success of our organization. As our operations include different departments such as accounting, maintenance, R&D, buying/sales, and logistics, you should feel confident with getting to know people from different departments and helping coordinate issues and concerns between the groups and relaying them to the manager.

Responsibilities

• Manage and maintain calendars, scheduling appointments and meetings efficiently.
• Handle correspondence, including emails and phone calls, ensuring timely responses.
• Assist with project coordination by tracking progress and deadlines.
• Utilize QuickBooks and/or Excel for basic accounting tasks as needed.
• Perform proofreading of documents to ensure accuracy and professionalism.
• Provide excellent customer service by addressing inquiries and resolving issues promptly.
• Organize office files and maintain an efficient filing system.
• Support various administrative tasks as required to enhance overall productivity.

Requirements

• Strong calendar management skills with the ability to prioritize tasks effectively.
• Proficient computer literacy, including familiarity with Microsoft Office Suite.
• Experience with QuickBooks is a plus but not mandatory.
• Knowledge of phone systems for effective communication.
• Previous experience as a Personal Assistant or in a similar role is preferred.
• Excellent project coordination skills, ensuring all tasks are completed on time.
• Strong organizational skills to manage multiple responsibilities simultaneously.
• Attention to detail in proofreading documents and communications.
• Exceptional customer service skills, fostering positive relationships with clients and colleagues.

Nice-to-haves

• Being Bilingual (prefer Chinese or Spanish as 2nd language) would be a major plus.

Benefits

• Full-time position with expected hours of 40 per week.
• Competitive pay range of $26.00 - $32.00 per hour.