Personal Assistant

$62,400 - $83,200/Yr

Minimally Invasive Surgery Clinic - San Jose, CA

Full-time - Mid Level

Onsite - San Jose, CA

About the position

The Personal Assistant to the Clinic CEO and Physician plays a crucial role in ensuring the smooth operation of a well-established medical firm. This position involves managing the physician's schedule, assisting with communications, and providing administrative support to enhance the efficiency of the clinic's operations. The ideal candidate will bring innovative ideas and a positive attitude to a fast-paced environment, contributing to the overall excellence of patient care.

Responsibilities

• Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive's behalf
• Maintaining comprehensive and accurate records
• Performing minor accounting duties
• Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
• Answering phone calls in a polite and professional manner
• Welcoming visitors and identifying the purpose of their visit before directing them to the doctor
• Managing the physician's calendar, including making appointments and prioritizing the most sensitive matters.

Requirements

• Five years of relevant experience with some medical experience
• Minimum of an Associate's Degree, higher degree preferred
• Strong verbal and written communication skills
• Problem-solving and decision-making skills
• Proactivity and self-direction
• Strong interpersonal skills
• Time management and ability to meet deadlines
• Strong organizational skills and ability to multitask
• Ability to work independently on assigned tasks
• Ability to accept direction on assignments
• Ability to work collectively with staff.

Nice-to-haves

• Knowing medical environment will be an added advantage
• Bachelor's degree preferred
• Experience as a caregiver (5 years preferred)
• Experience as a Personal Assistant (10 years preferred)
• English language proficiency preferred

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance