Personal Assistant

$37,440 - $58,240/Yr

Sms Studio

Full-time - Entry Level

About the position

The Personal Assistant will provide comprehensive administrative support to the Executive Director of SMS Studio, an architecture firm in Brooklyn, NY. This full-time, in-person role requires experience in the architecture field and knowledge of NYC Department of Buildings codes and zoning. The assistant will manage communications, coordinate appointments, and assist with project documentation and personal tasks.

Responsibilities

• Assist in reviewing project documents for the Department of Building approvals, ensuring accuracy and completeness.
• Serve as the primary point of contact for the Executive Director.
• Coordinate and schedule calendar appointments.
• Manage all incoming and outgoing communications.
• Draft and prepare correspondence and other documents.
• Maintain organized filing systems, both physical and digital.
• Assist with personal tasks and errands as needed.

Requirements

• Proven experience as a Personal Assistant or similar role in the architecture field.
• Knowledge of NYC Department of Buildings code and zoning (Energy code, zoning, ADA, etc.).
• Proficiency in AutoCAD, Revit, and other relevant software.
• Ability to handle multiple tasks while staying organized.
• Excellent communication and interpersonal skills.
• Discretion and confidentiality in handling sensitive information.
• Associate or Bachelor's degree in Architecture, Drafting, or related field preferred.
• Legally eligible to work in the United States without the need for employee sponsorship.