Personal Assistant

The Hester Group - Riegelwood, NC

Part-time - Entry Level

Riegelwood, NC

Insurance Carriers and Related Activities

About the position

We are seeking a highly organized and proactive Personal Assistant to support our executive team. The ideal candidate will possess exceptional communication skills and a strong ability to manage multiple tasks efficiently. This role is essential in ensuring the smooth operation of daily activities, providing administrative support, and enhancing productivity within the organization.

Responsibilities

• Manage and maintain executive calendars, scheduling appointments and meetings effectively.
• Handle phone systems with professionalism, ensuring clear communication and prompt responses.
• Proofread documents for accuracy and clarity before distribution.
• Perform clerical duties including filing, data entry, and maintaining office supplies.
• Coordinate various projects, ensuring timelines are met and resources are utilized efficiently.
• Organize events, meetings, and travel arrangements as required.
• Utilize DocuSign for document management and electronic signatures.
• Exhibit strong organizational skills to prioritize tasks effectively in a fast-paced environment.
• Demonstrate excellent phone etiquette while interacting with clients and stakeholders.

Requirements

• Proven experience as a Personal Assistant or in a similar administrative role.
• Strong proficiency in calendar management and project coordination.
• Familiarity with office procedures and clerical tasks.
• Excellent organizational skills with attention to detail.
• Ability to work independently while managing multiple priorities.
• Proficient in using phone systems and communication tools effectively.
• Strong proofreading skills to ensure high-quality documentation.

Nice-to-haves

• Experience with event planning is a plus.