Personal Assistant

$41,600 - $41,600/Yr

Confidential - Orange, CA

Full-time - Entry Level

Orange, CA

About the position

The Personal Assistant will provide high-level support to a successful entrepreneur, writer, speaker, and mom, primarily located in Costa Mesa and Newport Beach, with occasional travel to company events. The role requires a dedicated individual who is punctual, a great communicator, and motivated to contribute positively to the mission of the employer. The assistant must live within 20 minutes of Costa Mesa and be available for long-term commitment.

Responsibilities

• Manage Executive Calendar meticulously.
• Coordinate company communications and special projects.
• Update electronic devices and oversee IT tasks.
• Manage paper and electronic filing systems.
• Plan travel and VIP client meetings.
• Proofread general correspondence and assist with office duties.
• Organize mail, files, bills, and receipts, and prepare monthly reports for accounting.
• Help with household shopping and meal prep.
• Assist with household pets as needed.
• Pay and communicate with vendors or contractors as needed.
• Plan and execute special events.
• Manage vehicle maintenance and organization.
• Conduct internet research and shopping for household needs.

Requirements

• 2+ years administrative experience preferred.
• Self-starter with a proactive approach to tasks.
• Ability to handle multiple tasks and stay organized.
• Exceptional attention to detail and ability to complete projects.
• Strong computer skills, proficient in Word, Excel, PowerPoint, and Outlook.
• Proficient in accounting software like QuickBooks or Sage.
• Good driving record and own car for errands.

Nice-to-haves

• Bilingual in English and Spanish is a plus.
• Experience with household management and organization.
• Comfortable in both professional and casual environments.

Benefits

• 401(k)
• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Vision insurance