Unclassified - Miami, FL

posted 2 months ago

Full-time
Miami, FL

About the position

The Personal Assistant will provide sophisticated support to a female principal, managing her private and professional affairs with discretion and efficiency. This role requires flexibility to work both in-person and remotely, adapting to the principal's lifestyle between London and the United States. The ideal candidate will demonstrate strong emotional intelligence, a proactive mindset, and the ability to anticipate the principal's needs. In this position, the Personal Assistant will seamlessly manage daily events, logistics, and coordination, proactively anticipating the principal's needs. This includes meticulously managing the principal's and family's calendars, preemptively resolving scheduling conflicts, and overseeing all appointments to ensure responsiveness. The role also involves facilitating comprehensive travel arrangements with foresight and precision, acting as the principal conduit between the Family Office and household staff, and preemptively addressing needs. Additionally, the Personal Assistant will plan and execute events, anticipating the principal's vision and guests' needs, conduct thoughtful purchasing and gift selection, and offer informed fashion advice and styling that caters to the principal's aesthetic and event requirements. Maintaining impeccable household organization and proactively managing assets is crucial, as is providing leadership and direction to house staff to ensure high standards are met. The Personal Assistant will also screen communications, manage follow-ups efficiently, drive personal and professional projects with a proactive approach, and execute personal errands with discretion and efficiency, staying ahead of the principal's needs.

Responsibilities

  • Seamlessly manage daily events, logistics, and coordination, proactively anticipating the principal's needs.
  • Meticulously manage the principal's and family's calendars, preemptively resolving scheduling conflicts.
  • Oversee all appointments, prioritizing and ensuring responsiveness.
  • Facilitate comprehensive travel arrangements with foresight and precision.
  • Act as the principal conduit between the Family Office and household staff, preemptively addressing needs.
  • Plan and execute events, anticipating the principal's vision and guests' needs.
  • Conduct thoughtful purchasing and gift selection, aligning with the principal's preferences.
  • Offer informed fashion advice and styling, catering to the principal's aesthetic and event requirements.
  • Maintain impeccable household organization, proactively managing assets.
  • Provide leadership and direction to house staff, ensuring high standards are met.
  • Screen communications and manage follow-ups efficiently.
  • Drive personal and professional projects with a proactive approach.
  • Execute personal errands with discretion and efficiency, staying ahead of the principal's needs.

Requirements

  • Exceptional emotional intelligence with the ability to understand and proactively meet the principal's needs.
  • Demonstrated proactive mindset in decision-making.
  • Superior time management skills with the ability to prioritize effectively.
  • Clear and articulate communication style.
  • Robust project management skills with a focus on proactive execution.
  • Positive disposition and a service-oriented mindset.
  • Knowledge of the fashion industry or startup experience is a plus.
  • Ability to manage finances within budget while maintaining high standards.
  • Proven experience coordinating with household staff in a leadership and collaborative manner.

Nice-to-haves

  • Knowledge of the fashion industry or startup experience is a plus.
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