Personal Assistant

$105,000 - $105,000/Yr

Beacon Hill Staffing Group - New York, NY

Full-time - Entry Level

New York, NY

Administrative and Support Services

About the position

The Personal Assistant role at a Private Holding Company in Manhattan is designed to support the CEO and their family, while also collaborating with the administrative team. This position is temporary-to-permanent and requires a proactive individual who can manage personal logistics and maintain confidentiality in a fast-paced environment.

Responsibilities

• Provide calendar management of external meetings for CEO and family
• Regularly interface with high-profile professionals, communicating on behalf of CEO for personal matters and appointments
• Collaborate with assistants in all areas of the company to handle personal logistics
• Coordinate personal travel logistics, creating itineraries and making travel arrangements for CEO and family
• Manage personal expense reports and vendor invoices as needed
• Assist with ad-hoc job-related and personal requests as needed

Requirements

• 2+ years of experience supporting senior level executives preferably in the Finance/Investment industry
• Experience in a fast-paced environment supporting a C-level executive
• Quick and agile thinker/learner able to function well in a high intensity and rapidly evolving environment
• Proven ability to meet deadlines, multi-task, and take full ownership of responsibilities
• Ability to react with appropriate levels of urgency to situations that require quick turnaround or response
• Flexible and resilient with an eagerness to learn, receptive to constructive feedback
• Detail oriented with excellent time management and organizational skills
• High level of integrity, discretion, professionalism, and confidentiality
• Ability to anticipate the needs of the executive, the team, and the company
• Tech-savvy and resourceful
• Proactive, positive, energetic personality with a can-do attitude
• Excellent written and verbal skills
• Advanced knowledge of Microsoft Office Suite, including proficiency in Excel

Benefits

• Up to 105K DOE + Discretionary Bonus
• Medical, dental, and vision 100% covered (free)
• 401K match 3% regardless of contribution
• Eligibility for profit sharing
• Unlimited vacation days