Personal Assistant

$52,000 - $62,400/Yr

ADAPTIV Structure Solutions - Roseville, CA

Full-time - Entry Level

Roseville, CA

About the position

ADAPTIV Structure Solutions is seeking a highly organized and proactive Personal Assistant to support the Production and Sales Department. The role involves assisting the team in managing day-to-day operations, facilitating communication, and ensuring smooth workflow. The ideal candidate will possess excellent communication skills, strong attention to detail, and the ability to multitask effectively in a dynamic environment.

Responsibilities

• Assist the Production and Sales teams in managing calendars, scheduling appointments, and coordinating meetings.
• Support travel arrangements, including booking domestic travel and creating itineraries.
• Prepare and organize documents, sales reports, and presentations for internal and client meetings.
• Assist with customer inquiries and follow-ups to ensure exceptional service.
• Maintain confidentiality and handle sensitive information with discretion.
• Serve as a liaison between team members, clients, and suppliers to facilitate effective communication.
• Monitor and respond to emails and phone calls in a timely manner.
• Help manage projects, track deadlines, and ensure timely delivery of tasks.
• Perform general administrative tasks, including filing, data entry, and maintaining organization within the department.

Requirements

• Strong organizational skills and attention to detail.
• Tech-savvy with proficiency in various software applications.
• Willingness to travel domestically as needed.
• Previous experience as a personal assistant or in a similar administrative role is preferred.
• Familiarity with tools like Calendly and Monday.com a plus.
• Associate's degree (AA) or Bachelor's degree (BA) a plus but not required.
• Proficient in Excel.

Nice-to-haves

• Familiarity with tools like Calendly and Monday.com a plus.
• Associate's degree (AA) or Bachelor's degree (BA) a plus but not required.

Benefits

• 401(k)
• Dental insurance
• Employee discount
• Health insurance
• Paid time off
• Vision insurance