Personal Assistant

$41,600 - $52,000/Yr

Mack Real Estate - Fort Collins, CO

Full-time - Entry Level

Fort Collins, CO

Real Estate

About the position

We are seeking a highly organized and proactive Personal Assistant to provide comprehensive support to our executive team. This role is essential in ensuring smooth operations within the office and facilitating effective project coordination, requiring excellent communication skills and strong attention to detail.

Responsibilities

• Manage executive calendars, scheduling appointments, and coordinating meetings.
• Provide executive administrative support, including preparing reports, presentations, and correspondence.
• Answer phone calls with professionalism and maintain effective phone etiquette.
• Transcribe meeting notes and other documents accurately.
• Coordinate various projects by tracking deadlines, milestones, and deliverables.
• Maintain organized files and documents for easy access and reference.
• Proofread documents for accuracy and clarity before distribution.
• Utilize office equipment and phone systems effectively to enhance productivity.
• Assist with general administrative tasks as needed to support the team.

Requirements

• Proven experience in an administrative or personal assistant role is preferred.
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Excellent calendar management skills with the ability to prioritize tasks effectively.
• Strong proofreading skills with attention to detail in written communication.
• Ability to work independently as well as collaboratively within a team environment.

Nice-to-haves

• Familiarity with project coordination tools is a plus.
• Experience with Microsoft Excel and PowerPoint for at least 1 year.

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Paid time off