Personal Assistant

$33,280 - $37,440/Yr

Airstream Pressure Washing - South Elgin, IL

Full-time - Entry Level

South Elgin, IL

Administrative and Support Services

About the position

We are seeking a highly organized and proactive Personal Assistant to provide comprehensive administrative support. The ideal candidate will possess strong multitasking abilities and a keen attention to detail. This role is essential in ensuring smooth operations and effective communication within the office environment, working closely with executives and staff to contribute to the overall efficiency of the organization.

Responsibilities

• Manage daily administrative tasks, including scheduling appointments and organizing meetings.
• Serve as the first point of contact between the manager and internal/external clients.
• Perform data entry tasks accurately and efficiently, maintaining up-to-date records.
• Proofread documents for accuracy and clarity before distribution.
• Provide executive administrative support, assisting with project management and coordination.
• Organize and maintain filing systems, both physical and digital, ensuring easy access to important documents.
• Utilize QuickBooks for basic billing tasks as needed.
• Prepare documents using DocuSign for electronic signatures and approvals.
• Assist with clerical duties such as typing, copying, and scanning documents.

Requirements

• Proven experience in an administrative role or similar position is preferred.
• Strong proficiency in office software applications, including word processing, spreadsheets, and presentation tools.
• Familiarity with QuickBooks, Gmail, Adobe, and DocuSign is a plus.
• Excellent proofreading skills with a strong attention to detail.
• Ability to manage multiple tasks simultaneously while maintaining high levels of accuracy.
• Strong organizational skills with the ability to prioritize effectively in a fast-paced environment.
• Excellent verbal and written communication skills are essential.
• A professional demeanor with a customer-oriented approach is required.
• High school diploma or equivalent; additional qualifications in office administration are a plus.

Nice-to-haves

• Familiarity with QuickBooks, Gmail, Adobe, and DocuSign is a plus.
• Additional qualifications in office administration are a plus.

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance