Personal Assistant

$52,000 - $62,400/Yr

Ceo&Co - Newton, MA

Part-time - Entry Level

Remote - Newton, MA

Publishing Industries

About the position

The Personal Assistant will support a busy CEO managing two family-run businesses and personal responsibilities. This part-time role requires an organized and proactive individual to handle both business and personal tasks, ensuring smooth operations and alleviating overwhelm for the CEO.

Responsibilities

• Check, organize, and respond to emails on behalf of the CEO.
• Create and maintain calendars, to-do lists, and reminders for deadlines and priorities.
• Organize and file business-related mail and documents.
• Conduct online research as needed for business projects or decisions.
• Be a sounding board for ideas and help with brainstorming.
• Manage and pay bills, ensuring timely completion.
• Organize personal mail and manage household documentation.
• Keep the home and office spaces tidy, including tackling 'doom piles' and clutter.
• Schedule and manage personal appointments (e.g., doctor, childcare, household maintenance).
• Run errands such as shopping, car maintenance, or picking up/drop-off tasks.

Requirements

• Excellent Communication: Strong verbal and written skills to keep everything running smoothly.
• Attention to Detail: Meticulous about follow-through, deadlines, and organization.
• Time Management: Ability to prioritize tasks effectively and manage a dynamic workload.
• Tech-Savvy: Proficient with email platforms, calendar management tools, and basic office software.
• Research Skills: Able to find and synthesize information efficiently.
• Adaptability: Comfortable adjusting plans and priorities as needed.
• Proactive Personality: Takes initiative to anticipate needs and act independently.
• Interpersonal Skills: Able to get along well with others, including family members, business contacts, and service providers.

Nice-to-haves

• Previous experience in a personal assistant or administrative support role preferred.
• Reliable transportation for in-person work.

Benefits

• Flexible schedule
• Paid time off
• Retirement plan