Personal Assistant

$110,000 - $120,000/Yr

Confidential Employer - San Francisco, CA

Full-time - Entry Level

San Francisco, CA

About the position

The position is for a Personal Assistant (PA) to join a dedicated household team in San Francisco. The role focuses on providing high-level administrative support to a family, ensuring their needs are met with exceptional service. The PA will manage various tasks including scheduling, event assistance, travel coordination, and household management, all while contributing to a positive and collaborative team environment.

Responsibilities

• Manage family calendar, regularly spot-checking for errors or conflicts and proactively identifying any discrepancies.
• Ensure all team schedules are clear and accounted for, including time off coverage.
• Manage art inventory, including spreadsheets of existing pieces and tracking current pieces as they move from purchase to installation.
• Assist with family travel by confirming reservations, car service, and helping with packing and unpacking as needed.
• Provide dog care, including coordinating with dog walkers, vet visits, prescriptions, and bi-monthly grooming.
• Manage family prescriptions and refills.
• Manage and order household supplies, maintaining inventories.
• Manage all mail, packages, and returns.
• Support event planner with events (pre, day-of, and post).
• Assist with house maintenance requests as delegated by Principals and Senior Team.
• Serve as primary point of contact for principal's extended family and support as needed.
• Assist with gift giving, shipping, and card writing.
• Pitch in with driving and childcare as needed.

Requirements

• Strong administrative skills, including calendaring and scheduling.
• Meticulous attention to detail and highly organized.
• Flexible and adaptable nature, willing to pitch in where needed.
• Reliable and trustworthy, maintaining strict confidentiality.
• Ability to pivot with ease with ever-changing priorities.

Nice-to-haves

• Experience with florals, photography, and decorating for parties.

Benefits

• Medical insurance
• 3 weeks PTO
• Sick pay
• Discretionary bonus