Personal Assistant

$37,440 - $37,440/Yr

Dermatology Medical/Cosmetic Practice - Miami, FL

Full-time - Entry Level

Miami, FL

About the position

The Personal Assistant role in a Dermatology Medical/Cosmetic Practice in Miami, FL, is designed for individuals who thrive in a fast-paced environment. This position involves supporting a specific executive by managing schedules, making appointments, and ensuring the efficient operation of day-to-day tasks. The role includes planning the physician's day, handling correspondence, managing travel itineraries, and assisting with marketing activities, all aimed at maintaining high productivity and morale within the practice.

Responsibilities

• Schedule and plan out each day for the physician, consulting with her to prioritize appointments and meetings.
• Keep notes of meetings and track important items discussed for later analysis.
• Handle all correspondence, making quick decisions about important calls, emails, and visitors.
• Manage travel itineraries for local and global travel related to meetings and conferences.
• Run day-to-day errands and coordinate special events.
• Maintain organization and attention to detail for documents and contracts.
• Ensure the physician's communication methods are organized and addressed.
• Assist with marketing activities, including social media posting and updating promotional materials.
• Help with administrative duties such as scanning, copying, and confirming meeting times.

Requirements

• High school diploma or GED required.
• 2 years of experience as a Personal/Office Assistant required.
• Proficiency in Microsoft Outlook Calendar.

Benefits

• 401(k)
• Employee discount
• Health insurance
• Paid time off