Personal Assistant

$46,488 - $72,800/Yr

Omnilocal Technologies - Laguna Beach, CA

Part-time - Entry Level

Laguna Beach, CA

About the position

The Personal Assistant role involves providing comprehensive administrative support to the executive team, managing schedules, and performing general office duties. This part-time position requires strong organizational skills and the ability to handle multiple tasks effectively while maintaining a professional demeanor.

Responsibilities

• Provide comprehensive administrative support to the executive team and perform general office duties.
• Manage and maintain calendars, schedule appointments, and coordinate meetings.
• Answer phone calls, take messages, and respond to inquiries in a professional manner.
• Handle incoming and outgoing correspondence, including emails, letters, and packages.
• Perform data entry tasks, transcribe documents, and type correspondence as needed.
• Assist with organizing and maintaining office files and records.
• Coordinate travel arrangements and accommodations for executives.
• Assist with event planning and coordination.
• Perform other duties as assigned.

Requirements

• Proven experience as a personal assistant or similar role.
• Strong organizational skills with the ability to multitask and prioritize tasks effectively.
• Proficient in office management software such as Microsoft Office Suite (Word, Excel, PowerPoint) and Outlook Calendar.
• Excellent communication skills, both written and verbal.
• Familiarity with phone systems and ability to handle calls professionally.
• Experience in calendar management and scheduling appointments.
• Knowledge of QuickBooks or similar accounting software is a plus.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Professional demeanor with excellent interpersonal skills.

Nice-to-haves

• Knowledge of QuickBooks or similar accounting software is a plus.