PERSONAL/EXECUTIVE ASSISTANT IN NORTHERN CALIFORNIA - ON THE PENINSULA

Unclassified - Woodside, CA

Full-time

Woodside, CA

About the position

Our clients, located on the Peninsula in the Bay Area, are seeking an experienced Personal/Executive Assistant to manage the needs of a family. This position is crucial for a very busy two-household family that requires a stellar Assistant who is highly organized and proactive in managing a myriad of duties, including the teens' schedules and daily activities. The ideal candidate will be a true team player who is experienced, systematic, forward-thinking, detail-oriented, and capable of anticipating the family's needs. Adaptability is essential, as additional administrative support outside of the primary position will be required. Candidates must be local to the Bay Area to be considered for this position.

Responsibilities

• Manage and coordinate the children's daily, weekly, and monthly schedules, including school, extracurriculars, appointments, calendar management, and family events.
• Ensure the children's schedule seamlessly integrates with their parents' schedules, while coordinating with the necessary support teams when needed.
• Act as a liaison between the parents, teenagers, and external parties (teachers, coaches, other staff members, etc.).
• Monitor school assignments, deadlines, and the child's progress.
• Create systems and checklists to consistently anticipate the family's needs (i.e., packing lists, preferences, etc.).
• Shopping and running errands as needed.

Requirements

• Strong attention to detail and organizational skills with the ability to flawlessly manage multiple schedules.
• Must be a self-starter with a high EQ, and value integrity, character, accountability, and teamwork.
• Ability to travel when needed.
• Minimum of 5 years of experience as a Personal/Executive Assistant.
• Must have a valid driver's license with a clean driving record.
• Employment is not guaranteed and is contingent upon passing a background check and verifiable excellent references.