Personal/Executive Assistant to CEO

About the position

The Executive Assistant to the CEO is responsible for providing comprehensive administrative and personal support to the Owner/CEO, ensuring that various tasks are completed efficiently. This role involves managing schedules, coordinating meetings, and assisting with personal appointments and errands, while also supporting the Leadership Team as needed. The position requires a high level of organization and discretion, as well as the ability to navigate ambiguous situations with confidence.

Responsibilities

• Provide general administrative assistance and support primarily to the Owner, with flexibility to support COO and leadership team if necessary.
• Manage schedules, coordinate meetings and ensure follow up actions as appropriate.
• Perform office work such as filing, incoming and outgoing mail/inbox oversight, ordering supplies and various duties to ensure things run smoothly.
• Assist with various activities related to Sales Support and related ongoing Client needs.
• Responsible for organizing electronic and paper files and office.
• Ensure client experience is of the highest level.
• Manage company subscriptions and memberships.
• Assist in event planning and preparation.
• Manage personal appointments, scheduling, preparation, payment and coordination.
• Run errands including driving, picking up supplies and occasionally shopping.
• Make travel arrangements for personal and professional needs.
• Coordinate household management services and maintenance.
• Research/identify/manage inefficiencies in personal accounts subscriptions and services.

Requirements

• 2-5 years of related experience working for an executive, entrepreneur or dynamic leadership team.
• Valid Drivers License, ability to pass Background Check.
• Experience with Office 365: Microsoft Outlook, Word, Excel, PowerPoint, AI, Texting.
• Ability to learn and navigate enterprise resource program (ERP) and CRM software.
• Experience in an EOS/Traction environment is helpful but not required.

Nice-to-haves

• Experience in an EOS/Traction environment is helpful but not required.

Benefits

• Flexible schedule
• Paid time off
• Professional development assistance
• Referral program