Personal/Executive Assistant

$50,000 - $50,000/Yr

Seed Biotech - Chattanooga, TN

Full-time

Chattanooga, TN

Professional, Scientific, and Technical Services

About the position

The Personal/Executive Assistant will support the CEO of a biotech company, who is also a mother of five, by managing both professional and family responsibilities. This hybrid role requires a proactive and intuitive individual who can prioritize tasks and work collaboratively in a dynamic environment. The assistant will handle a variety of tasks ranging from executive support to personal household management, ensuring smooth operations in both spheres.

Responsibilities

• Manage and prioritize the CEO's calendar, including scheduling meetings and conference calls.
• Compose, proofread, edit, and format written correspondence and documents for signature.
• Monitor and prioritize emails, responding directly or forwarding to team members as necessary.
• Coordinate travel arrangements for business trips, including booking flights and hotels.
• Manage household staff and assist with scheduling needs for home and children.
• Communicate with schools and teachers regarding children's activities and homework.
• Maintain a family calendar for after-school activities and events.
• Plan and coordinate birthday parties and other family events.
• Ensure pets are up to date on vaccinations and schedule vet appointments.
• Research and coordinate purchases and maintenance for the household and properties.
• Assist with holiday planning and preparations, including shopping and decorations.

Requirements

• High School Diploma
• 1 or more years of experience in a similar position
• Tech-savvy with proficiency in Apple and Microsoft products

Nice-to-haves

• 2 or more years of experience supporting VP level preferred
• Some college or professional certification
• Strong communication and people skills
• Resourcefulness and organization skills
• Attention to detail and analytical thinking
• Ability to manage multiple tasks efficiently and prioritize work
• Discretion and judgment in handling sensitive information
• Motivated and eager to master new skills

Benefits

• Negotiable pay based on experience
• Full-time position with a Monday to Friday schedule