Personal Executive Assistant

$48,000 - $52,000/Yr

Unclassified - Oklahoma City, OK

Full-time - Entry Level

Oklahoma City, OK

About the position

Connect Assistant Resource, formerly LifeSquire Connect, is seeking a dedicated Personal Executive Assistant to join a dynamic marketing agency in Oklahoma City, OK. This full-time position offers a unique opportunity to work closely with the leadership team, providing essential support that fosters an organized and agile environment conducive to progress. The ideal candidate will play a pivotal role in helping the leaders of this visionary and creative company navigate through its next phases of growth, making a significant impact on the organization’s success. In this role, the Personal Executive Assistant will be responsible for a variety of tasks that include personal support for executives, such as meeting vendors, running errands, and providing transportation for the family dog. The assistant will also manage business and personal calendars, ensuring that executives remain on schedule while protecting time for project execution and creativity. This includes scheduling, coordinating, and preparing for meetings, collecting and creating support materials, taking notes, and managing follow-up and action items as necessary. The Personal Executive Assistant will serve as an organizational hub, encouraging productivity and facilitating direct communication as needed. This involves managing both physical and digital spaces, maintaining task lists, and overseeing project and idea management. Additionally, the role encompasses event planning, project work, and general support to help achieve both company and personal goals. The right candidate will possess a polished and prompt presentation in all forms of communication, maintain exceptional confidentiality, and demonstrate impeccable ethics. An adaptive problem solver who can quickly adjust to changing situations and respond to new challenges will thrive in this position. The company values a positive and personable demeanor, along with a sense of humor, and seeks someone skilled in creating and maintaining organization for themselves and others, with high levels of accountability and attention to detail.

Responsibilities

• Provide personal support for executives, including meeting vendors, running errands, and transportation for family dog.
• Manage business and personal calendar for executives, ensuring they stay on schedule and protecting time for project execution.
• Schedule, coordinate, and prepare for meetings, including collecting and creating support materials, taking notes, and managing follow-up and action items.
• Serve as an organizational hub to encourage productivity and direct communication, managing physical and digital spaces, task lists, and project management.
• Assist with event planning, project work, and general support to accomplish company and personal goals.

Requirements

• 2 years of personal assistant experience.
• 2 years of administrative experience.
• 2 years of calendar management experience.
• Proficiency in Microsoft Outlook Calendar.
• Strong organizational skills.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Life insurance
• Disability insurance
• 401(k)
• Paid time off