Personal Injury Administrative Assistant

The Rizzuto Law Firm - Uniondale, NY

Full-time - Entry Level

Uniondale, NY

About the position

The Rizzuto Law Firm is seeking an experienced personal injury legal assistant to support its attorneys and paralegals. This role is crucial for managing office correspondence, scheduling, and ensuring that the legal team is informed of deadlines. The legal assistant will also handle the ordering of medical and billing records, submit paperwork electronically, and conduct legal research as needed.

Responsibilities

• Speak with expert witnesses, clients, vendors, and medical professionals.
• E-file in state and federal court, and order medical records and billing information.
• Use time sheets daily to assist accounting in accurate client billing.
• Help prepare litigation documents such as pleadings, motions, subpoenas, affidavits, contracts, and briefs, and proofread as needed.
• Coordinate travel and vendors for team meetings and depositions.

Requirements

• Excellent communication and organizational skills.
• Proficient with MS Office products.
• High school diploma or equivalent is required; associate's degree is a plus.
• Experience with legal software, case management, and docketing programs.
• 1-2 years of prior experience in a personal injury law firm as a secretary or administrative assistant.

Benefits

• Employee-first culture
• Focus on teamwork and respect
• Commitment to communication and excellence