Personnel and Onboarding Coordinator (Administrative Specialist II-CPPW)-Temporary

$75,441 - $107,640/Yr

City of Portland - Portland, OR

Full-time - Entry Level

Portland, OR

Executive, Legislative, and Other General Government Support

About the position

The Personnel and Onboarding Coordinator position is a full-time, temporary role within the Business Operations Division of Employee Services for the City of Portland. This position is responsible for providing essential internal support across various city bureaus and offices, focusing on personnel administration, timekeeping, and onboarding processes. The coordinator will work closely with team members to enhance operational efficiency and ensure effective service delivery to the community.

Responsibilities

• Provide confidential support to Business Operations Employee Service customers.
• Process complex personnel and organizational change actions.
• Generate reports from City utilized Human Capital Management software (SAP).
• Perform timekeeping duties by entering employee time requests, processing work schedule changes, and payroll report auditing.
• Assist with new hire onboarding procedures to track pre-hire steps, first-day orientations, and post-hire form collection.
• Assist managers through the recruitment process, scheduling interviews and drafting offers of employment.
• Maintain confidential employee records.

Requirements

• Ability and experience interpreting, applying and articulating complex policies and processes related to payroll, human resources, and labor contract provisions in a government or municipal environment.
• Experience processing complex personnel, organizational change, and/or timekeeping transactions in a municipal environment.
• Ability to learn and utilize City-specific technology and general office software, such as SAP, Outlook, Word, Access, Teams, and Excel, for complex document production and data management.
• Ability to communicate and interact with internal and external customers in a professional and courteous manner, both verbally and in writing.
• Ability to be flexible and handle shifting and competing work demands.

Benefits

• Dental insurance
• Paid training