PGIM Real Estate - Executive Assistant (Arlington, VA; Chicago, IL)

About the position

As the Global Asset Management business of Prudential, we're always looking for ways to improve financial services. We're passionate about making a meaningful impact - touching the lives of millions and solving financial challenges in an ever-changing world. We also believe talent is key to achieving our vision and are intentional about building a culture on respect and collaboration. When you join PGIM, you'll unlock a motivating and impactful career - all while growing your skills and advancing your profession at one of the world's leading global asset managers! If you're not afraid to think differently and challenge the status quo, come and be a part of a dedicated team that's investing in your future by shaping tomorrow today.

Responsibilities

• Provide exceptional administrative support for lead executive and work closely with her on supporting the efforts and goals of the team.
• Monitor requests and correspondence of a key executive. Keep a running list of priorities and execute with speed, efficiency, and a sense of urgency.
• Manage complex, ever-changing executive calendars for key executive and members of the team as needed.
• Ensure the executive is fully prepared for meetings, presentations, and speaking engagements by managing schedules, gathering necessary materials, and facilitating seamless communication between all stakeholders.
• Act as a gatekeeper to prioritize how the executive's time is spent.
• Book and manage frequent, complex travel arrangements, including flights, hotels, and itineraries, with flexibility for frequent changes.
• Coordinate and arrange on and off-site meetings including, but not limited to, selecting the venue, contract negotiation, planning for food and beverage needs, and preparation of slides and materials including agendas.
• Oversee executive email inbox, prioritizing, flagging, and responding to correspondence as necessary.
• Compile information and create reports, using various software, including MS Office.
• Prepare and submit detailed, weekly, and often complex expense reports.
• Register Executives for conferences and maintain trade association memberships and subscriptions.
• Learn and understand the business to help executive prioritize her daily, weekly and monthly objectives.
• Manage confidential or high-stakes communication with discretion, ensuring secure and professional correspondence.

Requirements

• 6+ years of experience as an Executive Assistant in a fast paced and demanding environment
• A mastery of all Microsoft Office applications (Word, Excel, PowerPoint and Outlook).
• A high degree of professionalism and strong work ethic coupled with a sense of responsibility and integrity.
• Discretion required in handling highly sensitive and confidential information in a respectful and confidential manner.
• Ability to think creatively and be a problem solver, adaptable and results driven.
• Ability to handle multiple tasks: excellent time management and organizational skills.
• Strong work ethic, initiative and good judgment.
• Excellent interpersonal and communication skills, both verbal and written.
• High level of motivation and enthusiasm.
• Problem solving and solid attention to detail.
• Ability to work independently with minimal supervision, work under tight time constraints, and be able to prioritize work.
• Ability to work well with and partner with other administrative and professional staff.
• Flexibility to work overtime on an as needed basis is required.
• Ability to travel, as needed.

Nice-to-haves

• Bachelor's Degree.

Benefits

• Market competitive base salaries, with a yearly bonus potential at every level.
• Medical, dental, vision, life insurance, disability insurance, Paid Time Off (PTO), and leave of absences, such as parental and military leave.
• 401(k) plan with company match (up to 4%).
• Company-funded pension plan.
• Wellness Programs including up to $1,600 a year for reimbursement of items purchased to support personal wellbeing needs.
• Work/Life Resources to help support topics such as parenting, housing, senior care, finances, pets, legal matters, education, emotional and mental health, and career development.
• Education Benefit to help finance traditional college enrollment toward obtaining an approved degree and many accredited certificate programs.
• Employee Stock Purchase Plan: Shares can be purchased at 85% of the lower of two prices (Beginning or End of the purchase period), after one year of service.