Physician Liaison

$50,000 - $65,000/Yr

National Vascular Associates - Midlothian, VA

Full-time - Entry Level

Hybrid - Midlothian, VA

About the position

The Physician Liaison position at National Vascular Associates is a full-time role focused on providing high-level administrative support to the COO. This position is ideal for individuals looking to contribute to a patient-focused and growing medical group, managing complex schedules, communications, and strategic initiatives in a dynamic environment.

Responsibilities

• Manage the COO's complex calendar, including scheduling and coordinating meetings, appointments, and travel.
• Prepare and disseminate correspondence and communications; answer telephone and in-person inquiries; respond to internal and external emails.
• Attend meetings, take notes, and manage meeting logistics to ensure efficient and effective execution.
• Prepare daily and weekly briefings on upcoming activities, meetings, appointments, and travel, incorporating staff input and background information.
• Maintain accurate records of interactions with external contacts, ensuring all communications and follow-ups are handled promptly.
• Manage all correspondence directed to the COO, drafting communications, ensuring timely responses, and coordinating with colleagues to maintain effective communication within the organization.
• Coordinate schedules and meetings with senior staff, advising them of the COO's travel plans and appointments, and gathering necessary background materials.
• Propose, plan, and coordinate events, large meetings, and programs, ensuring smooth logistics and effective execution.
• Plan and track expenditures for travel and expenses, providing strategic analysis of the travel budget, tracking key performance metrics, and reporting on significant budget variances.
• Provide support on new projects or significant initiatives within the COO's office as assigned.

Requirements

• Minimum of two (2) years' experience as an Executive Assistant.
• Demonstrated ability to exercise effective time management practices; work independently, prioritize tasks, and handle multiple assignments effectively.
• Proficient in utilizing technology such as Zoom and Microsoft Teams.
• Proficient in using relevant software applications within G-Suite and Microsoft Office suite, including Excel.
• Exceptional written and verbal communication skills.
• Ability to maintain confidentiality and exercise discretion when handling sensitive information.
• Able to exercise good judgment; determines whether a task can be resolved independently or needs involvement of additional team members.
• A self-starter who can work independently.
• Professional phone etiquette and interpersonal skills.
• Excellent organizational and planning skills.
• Ability to travel to Northern Virginia as needed.

Nice-to-haves

• Bachelor's degree in related field.

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance