Planning Administrative Assistant

About the position

The Planning Administrative Assistant provides essential clerical and administrative support to the Planning Department, the Director of Planning & Economic Development, and the Planning Board. This role involves managing various administrative functions, maintaining records, and ensuring compliance with local bylaws and state laws. The position requires attention to detail, effective communication skills, and the ability to work independently while supporting departmental operations.

Responsibilities

• Oversees all administrative functions of the Planning Department.
• Utilizes MS Office (Word, Excel, Outlook) to compose, edit and produce correspondence, reports, and other materials.
• Processes department vouchers, bill schedules, and weekly payroll.
• Greets visitors, answers phones and emails; provides information and assistance to the public.
• Handles correspondence, reports, and legal forms, tracking them before finalization.
• Accepts applications and collects scheduled fees for various planning-related documents.
• Records all cash and checks received for applications; processes turnovers to the Treasurer/Collector's office.
• Maintains financial records and monitors expenses for the department.
• Performs recordkeeping and maintains a filing system for department documents.
• Maintains attendance records and time-off requests for the department.
• Assists the Director with preparation of the annual department budget.
• Creates and maintains annual records for the planning department data for the Town Report.
• Provides support with requests or documents, research, and other planning projects.

Requirements

• High School diploma or GED.
• Three or more years of Secretarial/Administrative clerical experience, preferably in a municipal environment.
• Demonstrated expertise in utilizing MS Office (Word, Excel, and Outlook).

Nice-to-haves

• Knowledge of Town and Planning Bylaws, policies, and procedures as they apply to department operations.
• Knowledge of applicable state and local laws pertaining to the position.
• Highly proficient in computer systems, word processing, spreadsheet, and database software.

Benefits

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance