Planning Coordinator (Administrator III) Term Limited

$57,708 - $75,024/Yr

State Of Colorado - Denver, CO

Full-time - Mid Level

Hybrid - Denver, CO

Executive, Legislative, and Other General Government Support

About the position

The Planning Coordinator (Administrator III) is a term-limited position within the Colorado Department of Local Affairs, focusing on enhancing local communities through land use planning and technical assistance. This role involves collaboration with various stakeholders to ensure compliance with state land use requirements and the successful implementation of new housing programs. The position is integral to the Land Use Technical Assistance Unit, facilitating internal processes and managing project timelines to support affordable housing initiatives in Colorado.

Responsibilities

• Collaborate with the team to ensure consultant work is progressing on time to meet established deadlines.
• Serve as liaison for the team with the Office of Information and Technology and the vendor to refine the land use submittal online platform.
• Review and approve consultant invoices, track expenses, reconcile payments, and monitor compliance and progress toward deadlines.
• Track and monitor timelines and create systems and tools to help the team ensure deadlines are met.
• Reconcile program budgets and spending by monitoring expenditures in CORE, the statewide financial system.
• Project and analyze spend rates and alert staff to any risk of overspending; create recommendations for solutions to budget challenges.
• Maintain and share resources for the team on department policies, rules, procedures, and requirements and train others as needed.
• Design and institutionalize systems to help ensure the team successfully meets all internal deadlines, rules, and requirements.
• Assist the team with hiring processes.
• Other duties as assigned.

Requirements

• Six (6) years experience in managing projects, reviewing and approving invoices or payment requests, and working with databases or online submittal platforms.
• A combination of related education in business management, public administration, planning, geography, nonprofit management, information technology/management and information systems, finance, accounting, or a closely related field, equating to six (6) years of experience.

Nice-to-haves

• Relevant years state service as a permanent State of Colorado employee working with local governments.
• Experience working with local governments in a non-permanent capacity within the State of Colorado system.
• Experience working in the Colorado Operations Resource Engine (CORE), the statewide financial system.
• Knowledge of general land use planning or housing related concepts and practices.
• Experience providing guidance and technical assistance in land use, housing, or related matters to Colorado rural and urban local governments.
• Experience tracking budgets and spending.
• Knowledge and experience implementing systems for data collection, management and reporting.

Benefits

• Paid holidays
• Disability insurance
• Health insurance
• Dental insurance
• 401(k)
• Employee discount
• Loan forgiveness
• Flexible schedule
• Life insurance