Planning, Design and Construction Project Coordinator

UW Health - Madison, WI

Full-time - Entry Level

Madison, WI

Educational Services

About the position

The Planning, Design and Construction Project Coordinator will play a crucial role in supporting the Planning, Design, and Construction management team at University Hospital in Madison, WI. This position involves close collaboration with team members to ensure the smooth execution of various projects. The coordinator will be responsible for tracking and disseminating project-related information, including meeting minutes, action items, and decisions, while providing excellent follow-through on assignments. This role is essential in aiding team members with activities related to the procurement of products and services, as well as maintaining current inventory levels. Additionally, the coordinator will assist in scheduling project meetings and preparing necessary materials or presentations, ensuring that all stakeholders are well-informed and engaged throughout the project lifecycle. The ideal candidate will possess strong communication and problem-solving skills, enabling them to effectively navigate the complexities of project coordination. They should be comfortable working with various software tools to maintain project data and be willing to travel to all UW Health locations as needed. Experience in reading building plans is preferred, as is a background in the signage or graphic design industry. This position offers a unique opportunity to contribute to the development of healthcare facilities that serve the community, making a meaningful impact on patient care and the overall environment of the hospital. Working hours for this position are primarily Monday through Friday from 8:00 AM to 5:00 PM, with the understanding that hours may vary based on the operational needs of the department and construction schedules. Occasional early, late, or weekend work may be required at job sites as necessary. This role is designed for individuals who are looking to be part of a remarkable team at the #1 hospital in Wisconsin, where they can grow professionally while contributing to a vital mission.

Responsibilities

• Work in close collaboration with the Planning Design and Construction management and team members.
• Track and disseminate project related information such as meeting minutes, action items, and decisions, and providing excellent follow through on assignments.
• Aid Planning, Design, and Construction team members with activities related to the procurement of products and services, and maintenance of current inventory.
• Assist in scheduling project meetings and preparing materials or presentations.

Requirements

• Minimum - Associate Degree in Business Administration or related field.
• Four years of relevant experience may be considered in lieu of degree, in addition to the below work experience minimum.
• Minimum - Four (4) years' experience in an administrative support or customer service function.
• Preferred - Bachelor's Degree in business administration or related field.
• Preferred - One (1) year experience in providing administrative or customer service support within a large healthcare institution, construction company, or related industry.

Nice-to-haves

• Experience reading building plans also preferred.
• Experience in the signage or graphic design industry is preferred.

Benefits

• Health and dental insurance
• Paid time off
• Retirement plans
• Two-week paid parental leave
• Adoption assistance
• Options for a variety of schedules and shifts that offer flexibility and allow for work-life balance
• Access to UW Health's Wellness Options at Work that support employee/family well-being
• Tuition benefits eligibility - UW Health invests in your professional growth by helping pay for coursework associated with career advancement.