Plant Office Administrator

Vulcan Materials - Parsons, TN

Full-time - Entry Level

Parsons, TN

Petroleum and Coal Products Manufacturing

About the position

The Plant Office Administrator at Vulcan Materials Company plays a crucial role in ensuring the smooth operation of the plant's administrative functions. This position involves coordinating customer orders, performing daily plant duties, preparing monthly financial information, serving as the plant contact, and managing general office tasks. The role is essential for maintaining efficiency and accuracy in plant operations while supporting the overall goals of the organization.

Responsibilities

• Coordinate customer orders by weighing trucks and providing accurate tickets to customers.
• Assist in coordinating truck dispatch orders for maximum efficiency.
• Perform daily administrative duties as required by the plant manager or region accounting, including handling purchase orders and payables.
• Prepare month-end closing information for accounting and detailed analyses of monthly margin and cost statements.
• Reconcile time cards for all plant personnel to ensure correct hours are reported and paid.
• Serve as the plant contact by receiving guests and answering phones, directing inquiries appropriately.
• Maintain inventory levels for plant and office materials, ordering new supplies as needed.
• Prepare correspondence, reports, manuals, and forms as required.
• Collaborate with the Human Resources department to handle personnel requests and issues.
• Work with the Safety department on safety and environmental matters.
• Perform additional duties as assigned.

Requirements

• Experience in bookkeeping, accounting, or related fields is preferred.
• Fundamental understanding of accounting principles and common office practices.
• Proficiency in using computers, cell phones, and other electronic devices, with strong typing skills.
• Thorough understanding of Microsoft Word and Excel.
• Outstanding communication skills and ability to interact well with all levels of the organization.
• Demonstrated integrity and accountability in business transactions.

Benefits

• Medical, Dental, Vision programs
• Paid vacation and personal floating days
• Paid holidays
• 401(k) with company match and contribution
• Training and development programs