Police Administrative Assistant

$35,880 - $35,880/Yr

City Of Enid - Enid, OK

Full-time

Enid, OK

Petroleum and Coal Products Manufacturing

About the position

The Police Administrative Assistant provides essential clerical support to the Investigative Division of the Police Department, ensuring efficient operations and effective communication. This role involves managing investigative files, preparing various documents, and assisting with public inquiries, all while maintaining confidentiality and adhering to departmental procedures.

Responsibilities

• Maintain, track, file, store, and ensure the safety and integrity of investigative files.
• Prepare invoices, reports, memos, letters, financial statements, and other documents using word processing and spreadsheet software.
• Open, sort, and distribute incoming correspondence, including faxes and emails.
• Manage, monitor, file, and retrieve police documents, records, and reports.
• Compile information for the District Attorney's Office from investigative files as requested by detectives.
• Transcribe taped interviews for detective investigations.
• Greet visitors or answer phones and determine access for patrons.
• Prepare responses to correspondence containing routine inquiries.
• Perform general office duties such as ordering supplies and maintaining records management systems.
• Conduct year-end management of detective files.
• Provide assistance to other departments as needed.

Requirements

• High school diploma or GED; one year related experience or equivalent combination of education and experience.
• Proficient in Excel and Word with a keyboarding speed of 55 wpm.
• Knowledge of administrative and clerical procedures and systems.
• Ability to maintain confidentiality and handle multiple tasks simultaneously.
• Excellent organizational skills and attention to detail.

Nice-to-haves

• Additional related training preferred.