Police Administrative Assistant

$32,032 - $49,234/Yr

Leon Valley, City Of - San Antonio, TX

Full-time

Onsite - San Antonio, TX

About the position

The Police Administrative Assistant position at the City of Leon Valley involves supporting the police department's clerical and technical functions, particularly within the Records Division. This role requires excellent customer service skills and proficiency in managing records and administrative tasks under the supervision of the Assistant Police Chief. The position is crucial for ensuring compliance with various laws and policies related to records management and public information requests.

Responsibilities

• Manage records retention and requests for police reports, incident reports, and crash reports.
• Collect, retrieve, and respond to open records requests in accordance with the city's records management policy.
• Comprehend and apply records management principles and practices according to Texas Local Government Code and other applicable laws.
• Handle non-emergency police department phone calls, including complaints and routine traffic calls, and refer them to appropriate personnel.
• Assist in preparing and administering the police department's annual budget, including monthly billings, bi-weekly payroll, and accounts payable.
• Perform secretarial functions, including maintaining appointment calendars for the Police Chief and Assistant Chief, preparing reports, and managing department mail.
• Compile, prepare, and input data and documents for city council and board meetings as requested.

Requirements

• Over two years of administrative experience with a law enforcement agency.
• Over one year of Local Government Records Management experience, including compliance with retention schedules and open records requests.
• Knowledge of Texas Public Information Act Laws and Procedures.
• Proficiency in Microsoft Word, Excel, and PowerPoint.
• Familiarity with Texas State Library and Archives Commission Records Management Retention Schedules for Public Safety Agencies.
• Working knowledge of JustFOIA Public Records Management Software.
• Bilingual in English and Spanish.
• Understanding of Texas Open Meetings Act.