City Of Gresham - Gresham, OR
posted about 2 months ago
The Gresham Police Department is currently seeking an Administrative Manager to oversee and coordinate the efforts of professional administrative support staff and office operations. The ideal candidate will be highly motivated, organized, and will have extensive experience, including budget management and strong communication skills. They must be capable of managing and executing the work necessary to fulfill the department's various needs and projects effectively. The role involves supervising 8 full-time employees and managing a budget of approximately $1.6M, as per the 2024-2025 approved budget. This new position within the Police Department reports directly to the Administration Services Captain. In this role, the Administrative Manager will provide day-to-day supervision of the police department's professional administrative staff, including administrative assistants, records specialists, and services administrative analyst positions. Responsibilities include planning, prioritizing, assigning, supervising, and reviewing subordinate work, developing and revising work processes, establishing work schedules, managing employee overtime, and providing or coordinating staff onboarding and maintenance training. The manager will also be responsible for monitoring performance to meet goals and objectives, authoring and delivering employee reviews, assisting with ongoing department accreditation, and providing budgetary input. The Administrative Manager will oversee fundamental functions of area-specific responsibilities, such as processing information requests, records management, state reporting, and responding to inquiries from other departments. They will support budget management by participating in data collection, organizing budget materials, and monitoring expenditures. The role also includes procurement card processing, assisting with internal and external investigations, monitoring inventory, and coordinating with outside vendors for equipment and supply needs. Additionally, the manager will serve as the liaison between the department and HR for all non-sworn position and employee issues, including recruitment and hiring activities. Another key responsibility is facilitating and monitoring employee certification and clearance needs, which includes scheduling and facilitating access control checks, trainings, and certifications to ensure compliance with local, state, and federal requirements. The manager will track and coordinate employee onboarding and continued employment permissions, assist employees with training application processes, and audit annual training and reporting requirements. In times of higher activity, the manager may also perform day-to-day subordinate staff duties as needed.