Police Administrative Manager

$92,561 - $133,362/Yr

City Of Gresham - Gresham, OR

Full-time - Mid Level

Gresham, OR

Justice, Public Order, and Safety Activities

About the position

The Gresham Police Department is currently seeking an Administrative Manager to oversee and coordinate the efforts of professional administrative support staff and office operations. The ideal candidate will be highly motivated, organized, and will have extensive experience, including budget management and strong communication skills. They must be capable of managing and executing the work necessary to fulfill the department's various needs and projects effectively. The role involves supervising 8 full-time employees and managing a budget of approximately $1.6M, as per the 2024-2025 approved budget. This new position within the Police Department reports directly to the Administration Services Captain. As Oregon's fourth-largest city, Gresham is a welcoming community of hard-working people where tradition and heritage meet innovation and opportunity. Gresham is a dynamic and rapidly growing city where families and businesses have a mutual desire and drive to thrive. City of Gresham employees care deeply about the community they serve and go 'one step beyond' to deliver services in collaborative, inventive, practical, equitable and nimble ways. Our work is challenging, fast-paced and rewarding. We believe that to deliver the highest level of service to all Gresham community members, it is crucial we employ a diverse workforce, foster an inclusive working environment, and ensure our policies and systems result in equitable outcomes. The City seeks candidates who will support these values by continuously incorporating equity in their daily work and actively contributing to a workplace culture that respects unique viewpoints, life experiences and cultural perspectives. Come build the future with us.

Responsibilities

• Providing day-to-day supervision of, and procedural guidance to, the police department's professional administrative staff, including administrative assistants, records specialists, and services administrative analyst position(s).
• Planning, prioritizing, assigning, supervising and reviewing subordinate work.
• Developing and revising work processes.
• Establishing work schedules and managing employee overtime.
• Providing and/or coordinating staff onboarding and maintenance training.
• Managing performance and working with staff to mitigate deficiencies.
• Monitoring performance to meet goals and objectives.
• Authoring and delivering employee reviews to subordinate staff.
• Assisting with ongoing department accreditation.
• Providing budgetary input.
• Overseeing fundamental functions of area-specific responsibilities such as processing information requests, records management, state reporting, and responding to inquiries from other departments.
• Providing support for budget management, including participation in data collection, organization of budget materials, and monitoring of expenditures.
• Serving as the liaison between the department and HR for all non-sworn position and employee issues.
• Monitoring, scheduling and facilitating access control/clearance checks, trainings and certifications needed for employees to be in compliance with various local, state and federal requirements.
• Performing day-to-day subordinate staff duties as needed, to assist during absences or times of higher than usual volume of activity.

Requirements

• Bachelor's degree
• Three (3) to six (6) years of experience that is progressively related in administrative or clerical roles, involving the management of people and operations in an office or similar work and settings.
• Any combination of seven (7) to ten (10) years of education and experience which provides the required knowledge, skills, and abilities to perform the essential duties of the job is qualifying.
• Required to obtain LEDS Certification within three months of employment.
• Must obtain and maintain a Notary License from the State of Oregon.

Nice-to-haves

• Progressive experience in administrative or clerical roles
• Experience managing an office within the public safety sector
• A minimum of two (2) years of experience in supervising or managing a team
• College-level coursework or technical training in a related field
• Experience dealing with the public.