PORTFOLIO AND PROJECT COORDINATOR

$61,368 - $64,800/Yr

University of Washington - Seattle, WA

Full-time

Seattle, WA

Educational Services

About the position

The Portfolio and Project Coordinator at the University of Washington plays a crucial role in supporting project delivery and space management activities within the Facilities and Finance & Administration department. This position involves coordinating design and specification development for construction and renovation projects, overseeing planning, scheduling, and cost control for complex building projects, and facilitating communication among stakeholders. The coordinator will manage campus moves, furniture management, and project support while ensuring compliance with university policies and maintaining project records.

Responsibilities

• Coordinate planning, scheduling, implementation, and tracking of campus moves.
• Assist in furniture and space refresh projects, including triaging space requests and stakeholder engagement.
• Manage and continuously improve the space-related work order process, from initiation to closeout.
• Support updates to the campus signage program related to office moves and wayfinding.
• Oversee vendor relationships for furniture orders, including coordination with Facilities trades staff.
• Provide bi-weekly status updates on projects.
• Maintain and update UW's central space management system, coordinating with UW Seattle as needed.
• Compile space utilization data and perform annual audits of university space usage.
• Manage and regularly update inventory and condition of stock furniture items.
• Support campus preparations for the new academic year, including signage updates and furniture moves.
• Coordinate the disposal of surplus inventory and assist with related work orders.
• Collaborate with the Director to develop and implement campus design standards.
• Research industry best practices and support the development of space policies and guidelines.
• Maintain knowledge of all Facilities projects and university policies to provide effective project delivery services.
• Participate in the planning and prioritization of campus projects.
• Manage and improve the project work order process from start to finish.
• Assist with construction drawings and monitor construction activities.
• Serve as the primary point of contact for contractors, consultants, and vendors regarding access and inspections.

Requirements

• Bachelor's Degree in Architecture, Interior Design, Urban Planning/Design, Construction Management or related fields.
• Minimum of two years' experience in planning and project support, design and construction.
• Experience using AutoCAD, Microsoft Office Suite, Adobe Acrobat or Bluebeam.

Nice-to-haves

• Experience using Adobe Creative Suite.
• Experience using Microsoft Project.
• Project management experience.
• Space planning/move management experience.

Benefits

• Generous benefits and work/life programs.
• Professional growth opportunities.
• Unique resources in a diverse and intellectually stimulating environment.