Positive Youth Development Administrative Assistant

About the position

The Positive Youth Development Administrative Assistant at the University of Wisconsin-Madison provides essential administrative support to the Positive Youth Development Institute. This role is focused on enhancing the operational efficiency of the Institute by assisting professional staff with various administrative tasks, including communication, fiscal reporting, and logistical support. The position emphasizes customer service, organizational skills, and attention to detail, contributing to the overall mission of empowering Wisconsin youth and fostering community partnerships.

Responsibilities

• Provides administrative support for a department or group of professionals under general supervision.
• Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations.
• Serves as a first point of contact for individuals and groups, providing basic organizational information and routing inquiries as needed.
• Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums.
• Sends, receives, copies, and distributes communications according to established policies and procedures.
• Maintains established methods and organizational systems for electronic/physical records related to work operations.
• Tracks, stocks, orders, and inventories office supplies to ensure adequate materials are available.

Requirements

• High school diploma or GED required.
• A minimum of one year of administrative/office support experience.
• Strong attention to detail.
• Excellent communication skills.

Nice-to-haves

• Customer service experience.
• Experience managing multiple, concurrent projects while meeting deadlines.
• Experience planning meetings and/or events, including scheduling rooms and ordering catering.
• Experience posting and processing financial transactions within a budget structure.

Benefits

• Paid holidays
• Paid time off
• Retirement plan