Practical Nursing Office Administrator

$37,440 - $41,600/Yr

Valley College - Cleveland, OH

Full-time

Cleveland, OH

Educational Services

About the position

The Practical Nursing Office Administrator plays a crucial role in managing the collection and maintenance of both paper and electronic records for the Practical Nursing program. This position supports the Program Administrator in ensuring compliance with Valley College, accreditation, and regulatory standards. The role involves a variety of administrative tasks, including documentation management, monitoring student progress, and facilitating program operations.

Responsibilities

• Assist Program Administrator to collect and maintain medical documents from current students prior to their first nursing clinical.
• Assist Program Administrator to collect and maintain didactic, clinical, and laboratory documentation and evaluations.
• Assist Program Administrator to monitor Make-Up Hours in accordance with Valley College attendance policy for the PN program and manage documentation process of completion.
• Assist Program Administrator to monitor Student Academic Progress and Student Code of Conduct in relation to potential dismissals and ensure that the necessary documentation is collected.
• Assist Program Administrator in ensuring graduate files (paper and electronic) are complete and accurate.
• Assist Program Administrator to monitor graduate progress toward licensure.
• Assist Program Administrator to collect and maintain faculty administrative requirements and professional development.
• Assist Program Administrator to collect and maintain field trip and guest speaker documentation.
• Assist Program Administrator with supply orders and inventory records.
• Record Practical Nursing Departmental meeting minutes, Program Advisory Committee meeting minutes, and distribute to the appropriate personnel at the campus and administrative level.
• Scan and upload documents in the student management database.
• Run Missing Document reports for documents as requested.
• Ensure documents are accurate and complete before filing and archival according to Ohio Board of Nursing and Valley College records compliance policies.
• Work with the Program Administrator to prepare and facilitate orientation.
• Assist in classroom scheduling for each block.
• Assist in planning and preparing for the pinning ceremonies, as assigned.
• Other duties as assigned.

Requirements

• A diploma/certificate or degree is preferred but work experience will also be considered.
• Demonstrated ability to work independently.
• Strong organizational skills.
• Ability to assimilate and comprehend policies and procedures.
• High degree of technical proficiency.
• Ability to communicate clearly, effectively, and professionally, both orally and in written form.
• Ability to maintain a high degree of confidentiality.

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Tuition reimbursement
• Vision insurance