Practice Assistant - Litigation (Hybrid)

Holland & Knight Llp - Tampa, FL

Full-time - Entry Level

Tampa, FL

1,001-5,000 employees

Professional, Scientific, and Technical Services

About the position

The Practice Assistant role at Holland & Knight involves providing high-quality administrative support to a team of lawyers and professionals. This hybrid position requires effective communication and organizational skills to meet the needs of the firm and its clients. The role includes a variety of tasks such as document management, scheduling, and client interaction, all aimed at ensuring smooth operations within the legal team.

Responsibilities

• Communicate effectively and professionally with clients, lawyers, and co-workers via email, telephone, and in person.
• Answer telephone calls, providing responses to routine questions and routing calls appropriately.
• Arrange conference calls and greet clients.
• Create, draft, format, edit, proofread, and manage Word documents, Excel spreadsheets, and PowerPoint presentations.
• Draft routine business correspondence, forms, and documents under supervision.
• Schedule domestic and foreign travel through the firm travel system.
• Prepare, organize, and process reimbursements, invoices, and check requests in a timely manner.
• Collect and prepare information for conflict checks, open new client matters, and draft engagement letters.
• Learn and apply client-specific billing guidelines to invoices.
• Open, prioritize, and distribute mail; coordinate mailings, deliveries, and copying, scanning, and printing.
• Enter and manage work requests from lawyers in the firm's workflow tool.
• Perform routine electronic and paper filing in an organized manner.
• Assist lawyers with time entry, billing, and collection as needed.
• Produce a high volume of work assignments accurately and timely.
• Perform clerical duties for non-legal departments as needed.
• Complete special projects and duties as assigned.

Requirements

• Advanced knowledge of Microsoft Office Suite and Adobe.
• Experience with document management systems and electronic signature software.
• Proficiency in core legal administrative assistant functions and advanced technical skills.
• Ability to thrive in a fast-paced environment and coordinate multiple tasks.
• Superb attention to detail, grammar, and punctuation.
• Ability to work independently with little supervision.
• Effective interpersonal and communication skills.
• Strong writing and proofing skills.
• Strong work ethic and commitment to confidentiality.
• Ability to lift and carry up to 30 pounds.
• Bachelor's degree preferred.
• 4 to 5 years of experience supporting lawyers and paralegals.

Benefits

• Generous paid time off
• Eleven paid holidays per year
• Time off for bereavement or jury duty
• Paid leave for new parents
• Comprehensive medical, dental, and vision plans
• Life and AD&D insurance
• Short and long term disability insurance
• Tax-advantaged accounts for health care expenses
• FSA for dependent care
• Supplemental AFLAC policies
• Excess liability coverage
• Health advocacy services
• Behavioral health and counseling resources
• 401(k)
• Profit sharing
• Pre-tax transit and parking program
• Backup care for children and adults
• Senior care planning support
• Resources for individuals with developmental disabilities and their caregivers.