Pre-Award Administrator - Office of Research and Sponsored Programs

University of Texas Permian Basin - Odessa, TX

Full-time - Mid Level

Remote - Odessa, TX

Educational Services

About the position

The University of Texas Permian Basin's Office of Research and Sponsored Programs welcomes applications for the position of Pre-award Administrator. In collaboration with the Associate Vice President for Research and Dean of Graduate Studies, the Pre-Award Grant Administrator (PAGA) will work with faculty, PIs, and department Administrators to provide pre-award grants management. The primary role of this position is the submission of accurate, timely, and compliant grant applications for the university community. This position provides direct support to Principal Investigators seeking funding through a variety of federal agencies and non-federal organizations. Areas of responsibility include proactive identification of funding sources, proposal development, routing, and submission, contract negotiation, sub-award issuance, and non-financial post-award administration.

Responsibilities

• Collaborate with AVPR, work with Faculty PIs and Administrators to review, prepare and submit grant proposals to various funding agencies.
• Validate proposal submissions for accuracy and completeness.
• Review agency requirements and deadlines and establish timelines for proposal submissions.
• Perform tailored funding searches and lead faculty and staff in identifying relevant funding opportunities.
• Create budget models that fit within project budget parameters.
• Prepare large-scale, multi-disciplinary/multi-institutional proposals and collaborate with external stakeholders.
• Provide workshops and outreach to UTPB faculty and staff on ORSP services and funding opportunities.
• Develop templates and resources for investigators to support proposal development.
• Coordinate with collaborators for multi-institutional or multi-disciplinary proposals.
• Assist AVPR in creating and providing training/workshops to PIs and research personnel.
• Maintain office data information systems and update ORSP Worklog regarding faculty proposals.
• Manage the portfolio of internal grant offerings and track applications and awards.
• Prepare, review, and track all grant accounting transactions and fiscal reports.
• Serve on committees as assigned and liaise with regulatory compliance committees.
• Assist with internal faculty and student research opportunities.

Requirements

• Bachelor's degree and at least 5 years of pre-award grant submission experience in an academic grant-funded research environment.
• Familiarity with a broad spectrum of granting agencies, foundations, and industry sponsors.
• Experience submitting proposals through grants.gov.
• Excellent communication (both verbal and written) and interpersonal skills.
• Excellent computer skills, particularly Microsoft Excel and Word.

Nice-to-haves

• Prior university experience in the management of research projects and funding.
• Experience with PeopleSoft, RMS, HRMS, FRMS, Grants.gov, and research.gov.
• Advanced knowledge of pre-award functions typical of a PUI.
• Impeccable written and oral communication skills with strong attention to detail.
• Strong understanding and application of OMB's Uniform Guidance 2 CFR 200.
• Proficiency with MS Office Suite software, especially Word and Excel.
• Knowledge of PIVOT funding databases.
• Excellent analytical, problem-solving and communication skills.
• Strong leadership, facilitation, presentation, and planning skills.
• Flexibility for occasional overnight travel for professional development/conferences.

Benefits

• Excellent compensation package including health, retirement, & fringe benefits.
• Coverage includes medical, prescriptions, life insurance, AD&D, and matching retirement.
• Eligibility for dental, vision, family coverage, & flex-spending accounts.
• Fringe benefits include tuition reimbursement, wellness breaks, employee assistant program (EAP), and meal deals.