Georgetown University - Washington, DC
posted about 2 months ago
The Presidential Events Coordinator plays a crucial role within the Office of the President at Georgetown University, a prestigious institution located in a historic neighborhood in Washington, D.C. This position is designed for a highly versatile and self-motivated individual who thrives in a fast-paced, high-energy environment. The coordinator will be responsible for a variety of event planning, communications, analytical, and administrative duties that are essential for the successful execution of key events hosted by the University. The role requires a high degree of responsibility and independent judgment, as staff members often work irregular or extended hours to meet the demands of the position. In this role, the coordinator will assist with program planning by providing input on event themes, design, and site selection, and will execute events on-site. They will create event invitations and design elements, manage event marketing and communication, and maintain the events calendar. The coordinator will also manage event RSVPs and create briefing materials for the Office of the President. Collaboration with the Office of Protocol is essential when dignitaries visit, and the coordinator will be responsible for maintaining Microsoft Excel databases related to these events. Additionally, the coordinator will work closely with vendors and suppliers to uphold the image of the University and the Office of the President. They will process event invoices and expense reports, manage mailings and shipments, and handle additional duties as assigned. This position reports directly to the Director of Presidential Events and requires strong organizational and communication skills, as well as a passion for event planning and hospitality.