Presidential Events Coordinator - Office of the President

$44,022 - $73,407/Yr

Georgetown University - Washington, DC

Full-time - Entry Level

Washington, DC

Educational Services

About the position

The Presidential Events Coordinator plays a crucial role within the Office of the President at Georgetown University, a prestigious institution located in a historic neighborhood in Washington, D.C. This position is designed for a highly versatile and self-motivated individual who thrives in a fast-paced, high-energy environment. The coordinator will be responsible for a variety of event planning, communications, analytical, and administrative duties that are essential for the successful execution of key events hosted by the University. The role requires a high degree of responsibility and independent judgment, as staff members often work irregular or extended hours to meet the demands of the position. In this role, the coordinator will assist with program planning by providing input on event themes, design, and site selection, and will execute events on-site. They will create event invitations and design elements, manage event marketing and communication, and maintain the events calendar. The coordinator will also manage event RSVPs and create briefing materials for the Office of the President. Collaboration with the Office of Protocol is essential when dignitaries visit, and the coordinator will be responsible for maintaining Microsoft Excel databases related to these events. Additionally, the coordinator will work closely with vendors and suppliers to uphold the image of the University and the Office of the President. They will process event invoices and expense reports, manage mailings and shipments, and handle additional duties as assigned. This position reports directly to the Director of Presidential Events and requires strong organizational and communication skills, as well as a passion for event planning and hospitality.

Responsibilities

• Assist with program planning by providing input on event themes, design, and site-selection, executing events on-site.
• Create event invitations and design elements, managing event marketing and communication.
• Maintain the events calendar, manage event RSVPs, and create event briefing materials for The Office of the President.
• Work closely with the Office of Protocol when dignitaries visit, maintaining Microsoft Excel databases.
• Work closely with vendors and suppliers, upholding the image of the University and the Office of the President.
• Process event invoices and expense reports, along with office and event supply orders.
• Manage mailings and shipments, handling additional duties as assigned.

Requirements

• Bachelor's Degree and 1-3 years of administrative, event planning, fundraising or other relevant experience.
• Strong computer skills - including Google Suite, Salesforce, and Microsoft suite.
• Strong research and organizational skills with the analytical ability to multi-task and prioritize effectively with diplomacy, integrity and dependability.
• Strong written and verbal communications skills with a keen eye for detail combined with passion for accuracy, quality, and confidentiality in all work.
• Ability to collaborate in a team environment but also exercise and act upon independent judgment with vision, confidence, and a discerning eye towards delivering experiences.
• Ability to think creatively and innovatively.
• Passion for event planning and hospitality; event management knowledge is a plus.
• Excellent problem-solving skills with exceptional interpersonal skills.
• Experience in financial processes - billing reports, invoicing, and financial maintenance on projects.

Nice-to-haves

• Graphic design experience a plus.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Disability insurance
• Life insurance
• Retirement savings
• Tuition assistance
• Work-life balance benefits
• Employee discounts
• Voluntary insurance options