Presidential Events Coordinator - Office of the President

$44,022 - $73,407/Yr

Georgetown University - Washington, DC

Full-time - Entry Level

Washington, DC

Educational Services

About the position

The Presidential Events Coordinator position at Georgetown University is a dynamic role within the Office of the President, designed for a highly versatile and self-motivated individual. This position is situated in a fast-paced, high-energy environment where staff members are expected to exercise a high degree of responsibility and independent judgment. The Coordinator will play a crucial role in the planning and execution of key events hosted by the University, interacting daily with the external Georgetown community, Office of the President staff, and various University offices and programs. The responsibilities of the Presidential Events Coordinator include assisting with program planning by providing input on event themes, design, and site selection, as well as executing events on-site. The Coordinator will create event invitations and design elements, manage event marketing and communication, and work closely with the Office of Protocol during visits from dignitaries. Additionally, the Coordinator will maintain the events calendar, manage RSVPs, and prepare briefing materials for the Office of the President. This role also involves liaising with vendors and suppliers to uphold the image of the University and the Office of the President, processing event invoices and expense reports, and managing mailings and shipments. The ideal candidate will possess strong organizational skills, a passion for event planning, and the ability to think creatively and innovatively. They will be expected to collaborate effectively within a team while also exercising independent judgment. The position requires excellent problem-solving skills and exceptional interpersonal abilities, along with a keen eye for detail and a commitment to accuracy and confidentiality in all work. The work mode for this position is designated as On-Campus, reflecting the need for in-person collaboration and engagement with the University community.

Responsibilities

• Assist with program planning by providing input on event themes, design, and site-selection, executing events on-site.
• Create event invitations and design elements, managing event marketing and communication.
• Work closely with the Office of Protocol when dignitaries visit, maintaining Microsoft Excel databases.
• Maintain the events calendar, manage event RSVPs, and create event briefing materials for The Office of the President.
• Work closely with vendors and suppliers, upholding the image of the University and the Office of the President.
• Process event invoices and expense reports, along with office and event supply orders.
• Manage mailings and shipments, handling additional duties as assigned.

Requirements

• Bachelor's Degree and 1-3 years of administrative, event planning, fundraising or other relevant experience.
• Strong computer skills - including Google Suite, Salesforce, and Microsoft suite.
• Strong research and organizational skills with the analytical ability to multi-task and prioritize effectively with diplomacy, integrity and dependability.
• Strong written and verbal communications skills with a keen eye for detail combined with passion for accuracy, quality, and confidentiality in all work.
• Ability to collaborate in a team environment but also exercise and act upon independent judgment with vision, confidence, and a discerning eye towards delivering experiences.
• Ability to think creatively and innovatively.
• Passion for event planning and hospitality; event management knowledge is a plus.
• Excellent problem-solving skills with exceptional interpersonal skills.
• Experience in financial processes - billing reports, invoicing, and financial maintenance on projects.
• Graphic design experience a plus.

Nice-to-haves

• Event management knowledge
• Graphic design experience

Benefits

• Disability insurance
• Health insurance
• Dental insurance
• Tuition reimbursement
• Vision insurance
• Employee discount
• Life insurance