Presidential Events Coordinator - Office of the President

$44,022 - $73,407/Yr

Georgetown University - Cypress, CA

Full-time - Entry Level

Cypress, CA

Educational Services

About the position

The Presidential Events Coordinator at Georgetown University plays a crucial role in the Office of the President, contributing significantly to the planning and execution of key events hosted by the University. This position is situated in a fast-paced, high-energy environment where staff members are expected to exercise a high degree of responsibility and independent judgment. The Coordinator will interact daily with various stakeholders, including the external Georgetown community, Office of the President staff members, and other University offices and programs. The role requires versatility and self-motivation, as the Coordinator will be responsible for a variety of event, communications, analytical, and administrative duties. Key responsibilities include assisting with program planning by providing input on event themes, design, and site selection, as well as executing events on-site. The Coordinator will create event invitations and design elements, manage event marketing and communication, and work closely with the Office of Protocol during dignitary visits. Maintaining Microsoft Excel databases, managing the events calendar, handling event RSVPs, and creating briefing materials for the Office of the President are also essential tasks. The Coordinator will collaborate with vendors and suppliers to uphold the image of the University and the Office of the President, process event invoices and expense reports, and manage mailings and shipments, along with additional duties as assigned.

Responsibilities

• Assist with program planning by providing input on event themes, design, and site-selection, executing events on-site.
• Create event invitations and design elements, managing event marketing and communication.
• Work closely with the Office of Protocol when dignitaries visit, maintaining Microsoft Excel databases.
• Maintain the events calendar, manage event RSVPs, and create event briefing materials for The Office of the President.
• Work closely with vendors and suppliers, upholding the image of the University and the Office of the President.
• Process event invoices and expense reports, along with office and event supply orders.
• Manage mailings and shipments, handling additional duties as assigned.

Requirements

• Bachelor's Degree and 1-3 years of administrative, event planning, fundraising or other relevant experience.
• Strong computer skills - including Google Suite, Salesforce, and Microsoft suite.
• Strong research and organizational skills with the analytical ability to multi-task and prioritize effectively with diplomacy, integrity and dependability.
• Strong written and verbal communications skills with a keen eye for detail combined with passion for accuracy, quality, and confidentiality in all work.
• Ability to collaborate in a team environment but also exercise and act upon independent judgment with vision, confidence, and a discerning eye towards delivering experiences.
• Ability to think creatively and innovatively.
• Passion for event planning and hospitality; event management knowledge is a plus.
• Excellent problem-solving skills with exceptional interpersonal skills.
• Experience in financial processes - billing reports, invoicing, and financial maintenance on projects.
• Graphic design experience a plus.

Nice-to-haves

• Event management knowledge
• Graphic design experience

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Disability insurance
• Life insurance
• Retirement savings
• Tuition assistance
• Work-life balance benefits
• Employee discounts
• Voluntary insurance options