Presidential Events Coordinator

$47,586 - $87,558/Yr

Georgetown University - Washington, DC

Full-time - Entry Level

Washington, DC

Educational Services

About the position

The Office of the President at Georgetown University operates in a fast-paced, high-energy environment where staff members are expected to exercise a high degree of responsibility and independent judgment. The Presidential Events Coordinator plays a crucial role in executing a variety of event, communications, analytical, and administrative duties as part of the Office of the President. This position requires daily interaction with the external Georgetown community, Office of the President staff members, and other university offices and programs. The coordinator will assist in program planning by providing input on event themes, design, and site selection, and will be responsible for executing events on-site. In addition to event execution, the coordinator will create event invitations and design elements, manage event marketing and communication, and work closely with the Office of Protocol during visits from dignitaries. The role also involves maintaining Microsoft Excel databases, managing the events calendar, handling event RSVPs, and creating briefing materials for the Office of the President. The coordinator will collaborate with vendors and suppliers, process event invoices and expense reports, manage office and event supply orders, and oversee mailings and shipments. Additional duties may be assigned as needed, making this a dynamic and multifaceted position within the university's administrative structure.

Responsibilities

• Assist with program planning by providing input on event themes, design, and site-selection.
• Execute events on-site.
• Create event invitations and design elements.
• Manage event marketing and communication.
• Work closely with the Office of Protocol when dignitaries visit.
• Maintain Microsoft Excel databases.
• Maintain the events calendar.
• Manage event RSVPs.
• Create event briefing materials for The Office of the President.
• Work closely with vendors and suppliers.
• Process event invoices and expense reports.
• Manage office and event supply orders.
• Manage mailings and shipments.
• Perform additional duties as assigned.

Requirements

• Bachelor's Degree and 1-3 years of administrative, event planning, fundraising or other relevant experience.
• Strong computer skills - including Google Suite, Salesforce, and Microsoft suite required.
• Strong research and organizational skills with the analytical ability to multi-task and prioritize effectively with diplomacy, integrity and dependability.
• Strong written and verbal communications skills.
• Keen eye for detail combined with passion for accuracy, quality, and confidentiality in all work.
• Ability to collaborate in a team environment but also exercise and act upon independent judgment with vision, confidence, and a discerning eye towards delivering experiences.
• Ability to think creatively and innovatively.
• Graphic design experience a plus.
• Excellent problem-solving skills.
• Exceptional interpersonal skills.
• Experience in financial processes; billing reports, invoicing, financial maintenance on projects.

Nice-to-haves

• Graphic design experience.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Disability insurance
• Life insurance
• Retirement savings
• Tuition assistance
• Work-life balance benefits
• Employee discounts
• Voluntary insurance options