Principal Secretary - Lamar Middle School

Temple Independent School District - Temple, TX

Temple, TX

Executive, Legislative, and Other General Government Support

About the position

The primary purpose of this position is to ensure the efficient operation of the school administrative office and provide clerical services for the school's administrative staff. The role involves a variety of tasks that support the administrative functions of the school, including record-keeping, communication, and accounting responsibilities.

Responsibilities

• Prepare campus communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations following district standards and requirements.
• Maintain a daily teacher attendance log and records for substitute teachers.
• Monitor and process time records including leave requests and reports.
• Compile information and submit to central office according to established procedures and deadlines.
• Maintain school calendar of events.
• Compile, maintain, and file all reports, records, and other documents as required.
• Maintain student records according to established procedures.
• Receive incoming calls, take reliable messages, and route to appropriate staff.
• Assist students, teachers, and parents as needed.
• Schedule meetings and appointments and maintain calendar for principal.
• Prepare and make cash deposits for activity account(s).
• Assist with campus budget preparation and maintain accurate records of expenditures.
• Prepare and process purchase orders and receive, store, and issue supplies and equipment.
• Maintain inventory of fixed assets, equipment, and supplies.
• Assist with planning, preparation, and setup of faculty meetings and campus activities.
• Sort, distribute, or deliver mail and other documents.
• Administer medication to students, check temperatures, and notify parents of student illness in nurse's absence.
• Maintain confidentiality.
• Follow district safety protocols and emergency procedures.

Requirements

• High school diploma or GED.
• Proficient keyboarding and file maintenance skills.
• Ability to use software to develop spreadsheets, databases, and do word processing.
• Ability to maintain accurate and auditable records.
• Knowledge of basic accounting principles.
• Ability to follow verbal and written instructions.
• Ability to perform a variety of tasks often changing assignment on short notice.
• Effective organizational, communication, and interpersonal skills.
• One to three years secretarial experience.