Printing & Shipping Operations Coordinator

$37,440 - $40,560/Yr

Accountantsworld - Tallahassee, FL

Full-time

Tallahassee, FL

Professional, Scientific, and Technical Services

About the position

As a Printing & Shipping Operations Coordinator, you will play a crucial role in ensuring the smooth and accurate delivery of payroll documents to our clients. This position is essential to the success of our CAVU payroll team, where your organizational skills and attention to detail will be put to the test. You will oversee the entire process of printing, packaging, and shipping payroll documents, ensuring that everything runs on schedule and with precision. Your responsibilities will include managing inventory levels of printing supplies and packaging materials, coordinating with external vendors, and implementing rigorous quality checks to guarantee the accuracy of printed materials. Additionally, you will be responsible for maintaining compliance with regulatory standards and company policies, as well as upholding data protection regulations throughout the printing and shipping process. In this role, you will also drive process improvement by continuously evaluating and enhancing our printing and shipping workflows to boost efficiency and reduce costs. Your ability to think on your feet and make sound decisions under pressure will be vital as you collaborate with our customer service team to address any client inquiries or issues related to printing and shipping. This position offers a unique opportunity to contribute to a growing company where your efforts will have a direct impact on client satisfaction and operational success.

Responsibilities

• Oversee the end-to-end process of printing, packaging, and shipping payroll documents.
• Continuously evaluate and enhance printing and shipping workflows to boost efficiency and reduce costs.
• Implement rigorous quality checks to guarantee the accuracy of printed materials and ensure compliance with regulatory standards.
• Manage inventory levels of printing supplies, packaging materials, and shipping resources.
• Coordinate with external printing and shipping vendors to ensure timely service and delivery.
• Collaborate with the customer service team to address client inquiries or issues related to printing and shipping.
• Uphold data protection regulations and implement security measures to protect sensitive information.

Requirements

• Proven experience in managing printing and shipping operations, ideally in payroll, financial services, or a related industry.
• Familiarity with printing and shipping software, systems, and equipment.
• Understanding of data protection regulations and experience in implementing security protocols.
• Exceptional organizational and time management skills with a sharp attention to detail.
• Strong problem-solving skills and the ability to make sound decisions under pressure.
• Strong interpersonal skills to work effectively with internal teams and external vendors.
• Dedication to delivering exceptional service and ensuring client satisfaction.

Benefits

• Growth opportunities within a growing company.
• Collaborative environment with a supportive team.
• Impactful role in delivering essential services to clients.