About the position
The Processing Clerk position at Hendricks County Government is a full-time role that operates under the Clerk's department. The primary purpose of this position is to process and collect case fees, assess and collect copy fees, process marriage applications, and manage various paperwork associated with these tasks. The Processing Clerk will assist the public and other office personnel at the counter, ensuring that all paperwork is filed correctly and efficiently. This role requires maintaining and updating paperwork in the self-help area, initiating new case filings in various registries, and ensuring compliance with local, state, and federal laws relevant to the duties performed. The Processing Clerk will be responsible for processing new case filings in the E-Filing system, which includes stamping, sealing, and dating documents, as well as returning all filings back to the filer for service. The role also involves printing documents, creating files, and labeling them as required. The clerk will enter all new paper case filings into the computer system, scan and label files, and send them to the court. Additionally, the clerk will access and collect proper filing fees, process credit/debit card payments, and manage protective order paperwork, ensuring that all information is entered into the court case management system accurately. The position requires the clerk to maintain various records, such as the Protective Order Desk Book and the Court Rotation Board for Criminal and XP cases. The clerk must stay updated on changes in laws and forms that pertain to their duties, process marriage licenses and applications, and prepare necessary packets in advance. Communication with filers regarding any issues that may arise is essential, as is the ability to balance a cash drawer daily and maintain confidentiality in all dealings. The Processing Clerk will also assist judges, court staff, attorneys, and the general public, requiring good organizational skills and the ability to work in a high-stress environment.
Responsibilities
- Process and collect case fees and assess copy fees.
- Process marriage applications and associated fees.
- File and mark all paperwork filed in the office.
- Assist the public and other office personnel at the counter.
- Maintain and update paperwork in the self-help area.
- Initiate new case filings in Protective Order registry and Guardianship registry.
- Process new case filings in the E-Filing system.
- E-File system process summons and return filings for service.
- Print documents and create files and labels as required.
- Enter all new paper case filings in the computer and scan files.
- Access and collect proper filing fees in the computer system.
- Enter credit/debit card payments through GovPay daily.
- Process protective order paperwork and enter information into the computer system.
- Maintain the Protective Order Desk Book and Court Rotation Board.
- Stay updated on local, state, and federal law changes relevant to duties.
- Prepare protective order and marriage license packets in advance.
- Communicate with filers regarding any issues with filings.
- Ensure compliance with Administrative Rule 9 during document review.
- Balance cash drawer daily and maintain cash drawer key.
- Assist judges, court staff, attorneys, and the general public.
Requirements
- High school diploma or GED.
- Good customer service skills.
- Basic computer and math skills.
- Ability to effectively and tactfully deal with others.
- Good organizational skills and attention to detail.
- Ability to communicate well, both verbally and in writing.
- Basic knowledge of general office practices, such as filing and record keeping.
Nice-to-haves
- Experience in a legal or court environment.
- Familiarity with E-Filing systems and court procedures.
