Hawaiʻi State Department of Education - Waipahu, HI
posted 20 days ago
Full-time - Entry Level
Waipahu, HI
About the position
The Procurement and Contracts Clerk II position at the Hawaiʻi State Department of Education involves managing procurement processes and contract documentation. The role is essential for ensuring compliance with legal and departmental standards while facilitating the procurement of goods and services. The clerk will handle various clerical tasks related to contract management, including issuing documents, responding to inquiries, and maintaining accurate records.
Responsibilities
- Assemble and format legal advertisements for procurement of goods and services.
- Issue solicitation documents to prospective bidders and agencies.
- Respond to inquiries from prospective bidders regarding bid documents.
- Route contract documents for approval to appropriate agencies.
- Draft transmittal letters and maintain tracking systems for contract completion dates.
- Prepare reminder letters for contractors to minimize delays in contract performance.
- Maintain complete procurement and contract files, ensuring all documents are present and accurate.
- Audit executed contracts for completeness and compliance with procedural requirements.
- Respond to inquiries regarding the status of contracts and bid results.
- Assist in preparing periodic or special reports related to procurement.
Requirements
- High school diploma or GED.
- Progressively responsible experience in clerical tasks demonstrating knowledge of business English and office practices.
- Specialized experience in processing purchasing and/or contract documents.
- Demonstrated supervisory aptitude through relevant experience or training.
Nice-to-haves
- Experience with legal documentation and compliance processes.
- Familiarity with Hawaii Revised Statutes and Administrative Rules.
- Certification as a Notary Public.
Benefits
- Disability insurance
- Health insurance
- Dental insurance
- Vision insurance
- Life insurance
